MUNICIPALITY OF THAMES CENTRE
REGULAR COUNCIL MEETING
AGENDA

Monday, September 09, 2024 at 5:00 P.m. - 8:00 P.m.

Hybrid Council Meeting (Virtual and In-Person)

Municipal Office - Council Chambers

4305 Hamilton Road Dorchester, ON

Accessible formats and communication supports are available upon request. Please contact the Clerk's Department to make the request at [e-mail]

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1.

CALL TO ORDER

2.

ADDITIONS TO AGENDA

3.

APPROVE AGENDA

• Recommended Motion:

  THAT the September 9, 2024 Regular Council Meeting Agenda BE APPROVED as circulated.

4.

DISCLOSURE OF PECUNIARY INTEREST

The Municipal Conflict of Interest Act requires any member of Council declaring a pecuniary interest and the general nature thereof, where the interest of a member of Council has not been disclosed by reason of the member’s absence from the meeting, to disclose the interest at the first open meeting attended by the member of Council and otherwise comply with the Act.

5.

ANNOUNCEMENTS

6.

PUBLIC MEETING - PLANNING

• Recommended Motion:

  THAT Council adjourn its regular meeting at X:XX p.m. and move into a Public Meeting pursuant to the Planning Act, to consider an application listed on the September 9, 2024 Council Agenda.

6.1

Zoning By-law Amendment Application Z6-24 (1000851297 Ontario Inc. c/o Brandi Poels, Applicant) - 15 Jane Street

a.

Overview of Application - Planner

b.

Additional Information - Applicant

c.

Public Questions (In Person & Virtual)

d.

Questions from Members of Council

e.

Close Public Meeting

f.

Decision

• Recommended Motion:

  THAT Application for Zoning By-law Amendment Z6-24 as requested by 1000851297 Ontario Inc. c/o Brandi Poels to permit a ‘Personal Service Establishment’ and a ‘Clinic’ in addition to permitting a minimum of (2) parking stalls or one (1) accessible parking stall for lands legally described as Part 9 on Reference Plan 33R-18155, Municipality of Thames Centre. The lands are located on the west side of Jane Street, north of Hamilton Road (County Road 29) be APPROVED;

  AND THAT no further notice be required pursuant to Section 34(17) of the Planning Act, regarding rezoning the subject lands to also allow a ‘Clinic’;

  AND THAT the implementing by-law be APPROVED, as included in the by-law portion of the agenda.

6.2

Adjournment of Public Meetings

• Recommended Motion:

  THAT the Planning Public Meeting adjourn at X:XX p.m. in order to sit as Committee of Adjustment under the Planning Act, to consider an application listed on the September 9, 2024 Council Agenda. 

7.

COMMITTEE OF ADJUSTMENT

7.1

Minor Variance A8-24 (731607 Ontario Ltd./John Fuller, Applicant; Stewart Findlater, Findlater & Associates Inc., Agent) - 256 Hamilton Crescent, Unit 1

a.

Overview of Application - Planner

b.

Additional Information - Applicant/Agent

c.

Public Questions (In-Person & Virtual)

d.

Questions from Committee Members

e.

Close Public Hearing

f.

Decision

• Recommended Motion:

  THAT Application for Minor Variance A8-2024 filed by Stewart Findlater, Findlater and Associates Inc. on behalf of 731607 Ontario Inc. c/o John Fuller to permit the placement of disused railroad cars, also known as sea containers, on a property municipally known as 256 Hamilton Crescent in the Municipality of Thames Centre, be APPROVED.

  REASONS

  •The general intent and purpose of the Official Plan would be maintained;

  •The general intent and purpose of the Zoning By-law would be maintained;

  •The effects of the variance are considered minor in nature; and

  •The variance is desirable for the appropriate use and development of the land.

7.2

Adjourn Committee of Adjustment

• Recommended Motion:

  THAT the Committee of Adjustment adjourn at X:XX p.m. and Council reconvene its regular meeting. 

8.

PRESENTATIONS/DELEGATIONS

8.1

Fire Marque Inc. - Presentation on Indemnification Technology Program

Chris Carrier, of Fire Marque Inc., in attendance to provide a presentation.

See also Agenda Item 11.1 - FIRE-002-24 - Fire Marque Inc.

• Recommended Motion:

  THAT the presentation by Chris Carrier, of Fire Marque Inc., regarding an Indemnification Technology Program BE RECEIVED for information. 

9.

ADOPTION OF MINUTES

9.1

Regular Council Minutes - July 15, 2024

• Recommended Motion:

  THAT the minutes of the regular meeting of Council, held on July 15, 2024, BE APPROVED as circulated.

10.

CONSENT AGENDA

Items listed under Consent Agenda are RECEIVED for information in one motion. Council members may request that one or more item(s) be separated for further action.

• Recommended Motion:

  THAT Consent Agenda Items 10.1 through 10.13 BE RECEIVED as information. 

10.1

Middlesex County Council Meeting Highlights - July 16, 2024

10.2

Middlesex County Council Meeting Highlights - August 13, 2024

10.3

Middlesex County - Notice of the Passing of a Development Charges By-law

10.4

Middlesex-London Health Unit - Monthly Board of Health Update - July 2024

10.5

Middlesex-London Health Unit - Reducing Alcohol Harms: A Primer for Municipalities

10.6

Upper Thames River Conservation Authority (UTRCA) - Reversal of the Direction to Freeze Fees for Planning, Development and Permitting (Request for Support)

10.7

CN Rail - Rail Safety Week 2024 (Request for Proclamation)

10.8

Township of Limerick - Request for Royal Assent of Administrative Monetary Penalty System in the Ontario Building Code Act

10.9

Loyalist Township - Solutions to Resolve Significant Financial and Budgetary Pressures relating to Infrastructure Development, Maintenance and Repairs

10.10

Town of Bradford West Gwillimbury - Request for Province-Wide Long-Service Medals for Police and Paramedics 

10.11

Rural Municipal Leaders Support 'Solve the Crisis' Campaign to Address Homelessness and Mental Health

10.12

Huron Perth Healthcare Alliance - Primary Care Access in Ontario

10.13

PW-ES-007-24 DWQMS Management Review Report 

11.

REPORTS OF DEPARTMENTS

11.1

FIRE-002-24 - Fire Marque Inc.

• Recommended Motion:

  THAT Report No. FIRE-002-24 BE RECEIVED for information;

  AND THAT Council APPROVE entering into an agreement with Fire Marque Inc. for cost recovery with respect to Fire Department Specific responses;

  AND THAT staff bring forward the necessary by-laws at the next Regular Council Meeting to implement this.

11.2

PW-DR-006-24 - Gladstone Drain – Request for Improvement and Drainage Works

• Recommended Motion:

  THAT Report No. PW-DR-006-24 of the Drainage Superintendent, dated September 9, 2024, concerning requests received for drainage improvements and for a petition for new drainage works, BE RECEIVED for information;

  AND THAT the request for improvements and petition submitted, under Section 4 & 78 of the Drainage Act, R.S.O. 1990, for new drainage works, in relation to the property located inside PLAN 1018 LOT 1 (former township of North Dorchester) BE RECEIVED AND ADOPTED;

  AND THAT Mr. M. P. Devos, of Spriet Associates, BE APPOINTED the Engineer to investigate and prepare the necessary drainage report.

11.3

PW-DR-007-24 -McGuffin Drain – Request for Drainage Works

• Recommended Motion:

  THAT Report No. PW-DR-007-24 of the Drainage Superintendent, dated September 9, 2024, concerning a petition received requesting new drainage works, BE RECEIVED for information;

  AND THAT the petition submitted, under Section 4 of the Drainage Act, R.S.O. 1990, for new drainage works, in relation to a property located inside CON 2 Pt LOT 16 RP 33R16912 PART 1 (former township of West Nissouri) BE RECEIVED AND ADOPTED;

  AND THAT Mr. M. P. Devos, of Spriet Associates, BE APPOINTED the Engineer to investigate and prepare the necessary drainage report.

11.4

PW-DR-008-24 - Roulston Drain – Request for Improvements

• Recommended Motion:

  THAT Report No. PW-DR-008-24 of the Drainage Superintendent, dated September 9, 2024, concerning requests received by 3 properties for a request for drainage improvements, BE RECEIVED for information;

  AND THAT the petitions submitted by 3 properties, under Section 78 of the Drainage Act, R.S.O. 1990, for new drainage works, in relation to properties located from PLAN 424 Lot 6 to 10 extending to CON 2 NRT N PT LOT 14 RP 33R1023 PT PART 1 (former township of North Dorchester) BE RECEIVED AND ADOPTED;

  AND THAT Mr. M. P. Devos, of Spriet Associates, BE APPOINTED the Engineer to investigate and prepare the necessary drainage report.

11.5

Application for Part Lot Control Exemption (PLC-3-24);975009 Ontario Limited o/a the Willows Golf and CC- Tonda; (Applicant); Development Engineering (London) Ltd. c/o Shawn Duncan (Agent); 34 & 38 Golf Drive, Willows Subdivision, Nilestown

• Recommended Motion:

  THAT Application for Part Lot Control Exemption (PLC-3-24) by Development Engineering (London) Ltd on behalf of 975009 Ontario Limited o/a The Willows Golf and CC- Tonda for lands located on the south side of Golf Drive and the east side of Westchester Bourne (County Road 74) and legally described as Lots 5 and 6 on Plan 33M-834 be APPROVED;

  AND THAT the adopted by-law be forwarded to the County of Middlesex for consideration of approval.

11.6

PDS-046-24 - Application for Housing Accelerator Fund (HAF2)

• Recommended Motion:

  THAT Report No. PDS-046-024 Application for Housing Accelerator Fund (HAF2) be received;

  AND THAT Council ENDORSE Thames Centre’s Housing Accelerator Fund Application to be submitted on September 13, 2024 in accordance with the provisions of Housing Accelerator Fund 2 program by the Canada Mortgage and Housing Corporation (CMHC);

  AND FURTHER THAT this resolution be forwarded to the Office of MP Karen Vecchio.

11.7

LS-010-24 - Thames Centre Senior Centre Advisory Committee- Name Change

• Recommended Motion:

  THAT Report No. LDS-010-24 BE RECEIVED for information.

  AND THAT, Council AMEND the Thames Centre Senior Centre Advisory Committee Terms of Reference to change the Committee name to the Thames Centre Active Living Centre Advisory Committee.

11.8

LS-011-24 - Proposed Amendment to Animal Control By-law

• Recommended Motion:

  THAT Report No. LS-011-24 BE RECEIVED for information;
  AND THAT Council APPROVE the draft amendment to Animal Control By-law 63-2022, as appended to this report, in principal and direct staff to bring forward the amending by-law at the next regular meeting of Council.

12.

REPORTS OF COMMITTEES

Items listed under Reports of Committees are APPROVED by Council in one motion. Council Members may request that one or more item(s) be separated for further action. 

• Recommended Motion:

  THAT Reports of Committees Agenda Items 12.1 through 12.3 BE APPROVED as presented.

12.1

Thames Centre Senior Centre Advisory Committee Meeting Minutes - July 26, 2024

12.2

Thames Centre Special Events Committee Meeting Minutes - August 7, 2024

12.3

FlightExec Centre Expansion Ad Hoc Committee Meeting Minutes - August 21, 2024

13.

MAYOR’S REPORT/COUNTY COUNCIL REPORT

14.

UNFINISHED BUSINESS

15.

NOTICE OF MOTION

16.

NEW BUSINESS

Includes other business items requiring direction.

17.

BY-LAWS

• Recommended Motion:

  THAT By-laws 59-2024 and 60-2024 be ADOPTED as presented.

17.1

By-Law 059-2024 Rezone 15 Jane Street

Being a By-law to amend By-law No. 75-2006, as amended, insofar as it relates to the lands located at Part of Lot 22 on RCP 1020 and designated as Part 9 on Reference Plan 33R18155 (geographic Township of North Dorchester), Municipality of Thames Centre, in the County of Middlesex.

17.2

By-Law 060-2024 Part Lot Control 34 & 38 Golf Dr

Being a By-law to exempt from part lot control, lands legally described as Lot 5 and Lot 6 on Registered Plan 33M934, in the Municipality of Thames  Centre, in the County of Middlesex (Willows Subdivision, Nilestown)

18.

CLOSED SESSION

• Recommended Motion:

  RESOLVED THAT Council ADJOURN to closed session at X:XX p.m. pursuant to Section 239(2)(e) & (f) of the Municipal Act, 2001 in order for Council to consider matters that involve litigation, potential litigation, including matters before administrative tribunals, affecting the Municipality and advice that is subject to solicitor-client privilege, including communications necessary for that purpose. 

18.1

Disclosures of Pecuniary Interest

18.2

Minutes of Closed Session Meeting

18.3

Item being discussed - Matters that involve litigation, potential litigation, including matters before administrative tribunals

18.4

Item being discussed - Advice that is subject to solicitor-client privilege

18.5

Adjournment

19.

RISE AND REPORT

20.

CONFIRMATORY BY-LAW

• Recommended Motion:

  THAT By-law 61-2024, being the Confirmatory By-law, be ADOPTED.

21.

MEETING SCHEDULE

Monday, September 23, 2024 at 5:00 p.m.
Monday, October 7, 2024 at 5:00 p.m. (Thorndale Lions Community Centre)

22.

ADJOURNMENT

• Recommended Motion:

  RESOLVED THAT the meeting adjourn at X:XX p.m.