MUNICIPALITY OF THAMES CENTRE
REGULAR COUNCIL MEETING
AGENDA

Monday, November 27, 2023 at 5:00 P.m. - 6:00 P.m.

Municipal Office - Council Chambers

4305 Hamilton Road, Dorchester, ON

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1.

CALL TO ORDER

2.

ADDITIONS TO AGENDA

3.

DISCLOSURE OF PECUNIARY INTEREST

The Municipal Conflict of Interest Act requires any member of Council declaring a pecuniary interest and the general nature thereof, where the interest of a member of Council has not been disclosed by reason of the member’s absence from the meeting, to disclose the interest at the first open meeting attended by the member of Council and otherwise comply with the Act.

4.

ANNOUNCEMENTS

5.

PRESENTATIONS/DELEGATIONS

6.

PUBLIC MEETING - DRAINAGE

• Recommended Motion:

  THAT Council adjourn its regular meeting at X:XX p.m. in order to sit as the Court of Revision under the Drainage Act to consider the Op Den Kelder - Paton Drain 2023;
  AND THAT Deputy Mayor Smibert, Councillor Heeman and Councillor Crockett have been appointed to sit as the members of the Court of Revision, with Deputy Mayor Smibert being the Chair. 

6.1

Court of Revision - Op Den Kelder- Paton Drain 2023

Members:
Deputy Mayor Smibert - Chair
Councillor Heeman
Councillor Crockett

a.

Review Assessment - Drainage Superintendent

b.

Order of Appeals - No appeals received

c.

Questions from Public (regarding assessment only)

d.

Questions from Members of Court of Revision

e.

Deliberations of the Court of Revision (only if a change in assessment is being considered)

f.

Decision

• Recommended Motion:

  THAT the Court of Revision, having met on behalf of the Op Den Kelder – Paton Drain 2023, and with no appeals being submitted, adopt the drainage assessment schedule dated August 16, 2023, as submitted by Spriet Associates Ltd.

g.

Adjournment

• Recommended Motion:

  THAT the Court of Revision be closed at X:XX p.m. in order to move into Public Meetings pursuant to the Planning Act, to consider applications listed on the November 27, 2023 Council Agenda. 

7.

PUBLIC MEETING - PLANNING

7.1

Zoning By-law Amendment Z30-23 (Jack Norman and Roseanne Stalker, Applicant; Zelinka Priamo Ltd. c/o Aliyah Richards, Agent) - 23061 Nissouri Road

a.

Overview of Application - Planning & Development Services

b.

Additional Information - Applicant/Agent

c.

Public Questions (In Person & Virtual)

d.

Questions from Members of Council

e.

Close Public Meeting

f.

Decision

• Recommended Motion:

  THAT Application for Zoning By-law Amendment Z30-23 filed by Zelinka Priamo Ltd. c/o Aliyah Richards on behalf of Jack Norman and Roseanne Stalker for lands legally described as Part of Lot 26, Concession 2 (geographic Township of West Nissouri), Municipality of Thames Centre and known municipally as 23061 Nissouri Road, be denied.

7.2

Application for Temporary Use/Zoning By-law Amendment Z32-23 (Shelley Hunter, Applicant) - 6097 Cobble Hills Road

a.

Overview of Application - Planning & Development Services

b.

Additional Information - Applicant/Agent

c.

Public Questions (In Person & Virtual)

d.

Questions from Members of Council

e.

Close Public Meeting

f.

Decision

• Recommended Motion:

  THAT Application for Temporary Use/Zoning By-law Amendment (Z32-23), requested by Shelley Hunter for lands legally described as Part of Lot 18, Concession 7 (geographic Township of West Nissouri), Municipality of Thames Centre and known municipally as 6097 Cobble Hills Road, be approved in principle and that staff prepare the necessary by-law for Council’s consideration at the next regular meeting.

7.3

Zoning By-law Amendment Application Z33-23 (Mark John and Ryan Rundle, Applicant; Heather Rundle and Veronica John, Agent) - Southwest corner of Mossley Drive and Lewis Road

a.

Overview of Application - Planning & Development Services

b.

Additional Information - Applicant/Agent

c.

Public Questions (In Person & Virtual)

d.

Questions from Members of Council

e.

Close Public Meeting

f.

Decision

• Recommended Motion:

  THAT Application for Zoning By-law Amendment Z33-23 filed by Heather Rundle and Veronica John on behalf of Mark John and Ryan Rundle for lands legally described as Part of Lot 9, Concession 3, SRT (geographic Township of North Dorchester), Municipality of Thames Centre be approved in principle and that the staff be directed to bring forward the implementing by-law for Council’s consideration at the next regular meeting.

7.4

Application for Draft Plan of Condominium 39T-TC-CDM2301 (Putnam Road Holdings Inc. c/o Ken Rattan, Owner; Zelinka Priamo Ltd. c/o Matthew Campbell, Agent) - 3174 Putnam Road

a.

Overview of Application - Planning & Development Services

b.

Additional Information - Applicant/Agent

c.

Public Questions (In Person & Virtual)

d.

Questions from Members of Council

e.

Close Public Meeting

f.

Decision

• Recommended Motion:

  THAT Report No. PDS-072-23 dated November 27, 2023 related to Application for Draft Plan of Condominium (File No. 39T-TC-CDM2301) requested by Zelinka Priamo Ltd. c/o Aliyah Richards on behalf of Putnam Road Holdings Inc. (c/o Ken Rattan) for lands known municipally as 3174 Putnam Road be received;
  AND THAT the Director of Planning and Development Services provide a subsequent report evaluating the said Application, taking into account all public and agency comments received, with a recommendation for Council’s consideration at a future meeting.

7.5

Adjournment

• Recommended Motion:

  THAT the Planning Public Meetings adjourn at X:XX p.m. in order to sit as Committee of Adjustment under the Planning Act, to consider Minor Variance Application A10-23. 

8.

COMMITTEE OF ADJUSTMENT

8.1

Minor Variance Application A10-23 (Steve Brown and Anita Fernandes, Applicant) - 146 Byron Avenue

a.

Overview of Application - Planning & Development Services

b.

Additional Information - Applicant/Agent

c.

Public Questions (In Person & Virtual)

d.

Questions from Committee Members

e.

Decision

• Recommended Motion:

  THAT Application for Minor Variance A10-23 submitted by Steve Brown and Anita Fernandes to permit a reduced interior side yard width of 1.2 metres to allow the construction of an addition on the west side of an existing single detached dwelling, compared to the required side yard of 2 metres, for a property known municipally as 146 Byron Avenue, Dorchester, be approved.
  
  

  REASONS

  •The general intent and purpose of the Official Plan would be maintained;

  •The general intent and purpose of the Zoning By-law would be maintained;

  •The effects of the variance are considered minor in nature; and

  •The variance is desirable for the appropriate use and development of the land.

8.2

Adjourn Committee of Adjustment

• Recommended Motion:

  THAT the Committee of Adjustment adjourn at X:XX p.m. and Council reconvene its regular meeting. 

9.

ADOPTION OF MINUTES

9.1

Regular Council Minutes - November 14, 2023

• Recommended Motion:

  THAT the minutes of the regular meeting of Council, held on November 14, 2023 be approved as circulated.

10.

CONSENT AGENDA

Items listed under Consent Agenda are received for information in one motion. Council members may request that one or more item be removed for further action.

• Recommended Motion:

  THAT Consent Agenda Items 10.1 through 10.3 be received as information. 

10.1

Middlesex-London Health Unit - Monthly Board of Health Update - October 2023

10.2

Middlesex County Council Meeting Highlights - November 21, 2023

10.3

West Nissouri Non-Profit Seniors' Complex - Request for Relief from Municipal Taxes

11.

REPORTS OF DEPARTMENTS

11.1

CAO-012-23 - Information Technology (IT) Services - Additional Policy Updates

• Recommended Motion:

  THAT Report No. CAO-012-23 be received for information;

  AND THAT the proposed policies, as attached to Report No. CAO-010-23, be adopted as presented;

  AND THAT these proposed policies be added to the Corporate Section of the Thames Centre Policy Manual:

  • “Information Security” Policy (CP-A-11.5)
  • “Malware Protection” Policy (CP-A-11.6)
  • “Wireless Access” Policy (CP-A-11.7)
  • “IT Access Control” Policy (CP-A-11.8)

11.2

CAO-013-23 - Information Technology (IT) Services - Amending Agreement with Middlesex County

• Recommended Motion:

  THAT Report No. CAO-013-23 be received for information;
  AND THAT Council authorize an amending agreement for the provision of Information Technology (IT) Services with the County of Middlesex;
  AND THAT staff be directed to bring forward the agreement and implementing by-law for Council’s consideration at a future meeting.

11.3

CAO-014-23 - 2024-2027 Thames Centre Strategic Plan - Amended Final Draft

• Recommended Motion:

  THAT Report No. CAO-014-23 be received for information;
  AND THAT the 2024-2027 Thames Centre Strategic Plan – Amended Final Draft be approved as presented.

11.4

CAO-015-23 - Online Service Delivery for Municipal Payments

• Recommended Motion:

  THAT Report No. CAO-015-23 be received for information.

11.5

CAO-016-23 - Asset Management Plan - Continual Improvement

• Recommended Motion:

  THAT Report No. CAO-016-23 be received for information;
  AND THAT Council authorize staff to enter into an agreement with PSD Citywide Inc. for professional asset management support to continue to build internal Asset Management capacity and to meet reporting directives set out though O. Reg 588/17.

11.6

PW-ES-014-23 - By-law Amendment - Water Distribution and Sewage Works

• Recommended Motion:

  THAT Report No. PW-ES-014-23 be received for information;
  AND THAT Council approve By-law 110-2023, being a by-law to provide for the maintenance, management, imposition and collection of rates and charges in connection with the Municipality of Thames Centre water distribution system and the Municipality of Thames Centre sewage works system, as included in the By-law portion of the November 27, 2023 agenda.

11.7

PW-TS-005-23 - Mill Road - Reduction in Speed

• Recommended Motion:

  THAT Report No. PW-TS-005-23 be received for information;
  AND THAT the posted speed limit on Mill Road between Christie Drive and 100 meters south of East Gate Pass be reduced from 80km/h to 50km/h;
  AND THAT By-law 29-2019 be amended to reduce the speed along Mill Road, between Christie Drive and 100 meters south of East Gate Pass to 50km per hour;
  AND THAT Staff install the appropriate signage and provide communication to the residents regarding this change.

11.8

CS-017-23 - Dorchester Cooperative Nursery School

• Recommended Motion:

  THAT Report No. CS-017-23 be received for information;
  AND THAT Council approve the Dorchester Cooperative Nursery School’s offer of providing the Municipality with assets in lieu of their rent owing for September 2023, as specified within this report;
  AND THAT Council directs staff to cancel the invoice issued to Dorchester Cooperative Nursery School for October 2023 rent;
  AND THAT Council agrees to terminate the Facility License Agreement with Dorchester Cooperative Nursery School;
  AND THAT Council approve allowing the Senior Centre to continue to use this space for various programs until the renovation project has been completed;
  AND THAT Council directs staff to issue a Request for Proposals for interested parties to submit their Proposal for future use of the space.

11.9

PDS-074-23 - Application for Part Lot Control Exemption PLC-02-23 - Dick Masse Homes Ltd. (Elliott Estates Subdivision - Phase 1)

• Recommended Motion:

  THAT Application for Part Lot Control Exemption (PLC-02-23) by Dick Masse Homes Ltd. for lands located on the west side of Shirley Street south of Patrick Street in the village of Thorndale and legally described as Lot 14 on Plan 33M-829 be approved and that the implementing by-law be passed by Council and subsequently forwarded to the County of Middlesex for consideration of approval.

12.

UNFINISHED BUSINESS

13.

NOTICE OF MOTION

14.

NEW BUSINESS

Includes other business items requiring direction.

15.

BY-LAWS

• Recommended Motion:

  THAT By-laws 110-2023 through 116-2023 be adopted as presented.

15.1

By-law 110-2023 - Water and Wastewater By-law

Being a by-law to provide for the maintenance, management, imposition and collection of rates and charges in connection with the Municipality of Thames Centre water distribution system and sewage works system

15.2

By-law 111-2023 - Appoint a Director of Financial Services/Treasurer 

Being a By-law to appoint a Director of Financial Services/ Treasurer for The Corporation of the Municipality of Thames Centre

15.3

By-law 112-2023 - Extension of Agreement for Police Services

Being a By-law to authorize the extension of the existing Agreement with the Solicitor General for the provision of police services for the Municipality of Thames Centre

15.4

By-law 113-2023 - Part Lot Control Exemption (Elliott Estates Subdivision, Thorndale)

Being a by-law to exempt from part lot control, lands legally described as Lot 14 on Plan 33M-829, designated as Parts 1 and 2 on Plan 33R-21737 (geographic Township of West Nissouri) in the Municipality of Thames Centre, in the County of Middlesex (Elliott Estates Subdivision, Thorndale)

15.5

By-law 114-2023 - Temporary Use Agreement (Shelley Hunter)

Being a By-law to authorize the execution of a Temporary Use Agreement
with Shelley Hunter relating to the property at Part of Lot 18, Concession 7 (geographic Township of West Nissouri), now the Municipality of Thames Centre

15.6

By-law 115-2023 - Amend Zoning (6097 Cobble Hills Road)

Being a By-law to amend By-law No. 75-2006, as amended, insofar as it relates to the lands located at Part of Lot 18, Concession 7 (geographic Township of West Nissouri), Municipality of Thames Centre, in the County of Middlesex

15.7

Bylaw 116-2023 - Amend Rate of Speed By-law

Being a By-law to amend By-law No. 29-2019, being a by-law to prescribe a maximum rate of travel on certain sections of highways in the Municipality of Thames Centre

16.

CLOSED SESSION

• Recommended Motion:

  RESOLVED THAT Council adjourn to closed session at X:XX p.m. pursuant to:
  
  Section 239(2)(b) of the Municipal Act, being "personal matters about an identifiable individual, including municipal or local board employees" with respect to committee appointments. 

16.1

Disclosures of Pecuniary Interest

16.2

Approval of Minutes

a.

October 16, 2023

16.3

Closed Session Item

a.

Committee Appointments - Thames Centre Special Events Committee

16.4

Adjournment

17.

RISE AND REPORT

18.

CONFIRMATORY BY-LAW

18.1

By-law 117-2023 - Confirmatory By-law

Being a By-law to adopt, confirm and ratify matters dealt with by resolution of the Municipality of Thames Centre.

• Recommended Motion:

  THAT By-law 117-2023, being the Confirmatory By-law, be adopted as presented.

19.

MEETING SCHEDULE

Monday, December 11, 2023 at 9:00 a.m. (Budget Meeting)
Monday, December 11, 2023 at 5:00 p.m. 
Tuesday, December 12, 2023 at 9:00 a.m. (Budget Meeting)

20.

ADJOURNMENT

• Recommended Motion:

  RESOLVED THAT the meeting adjourn at X:XX p.m.