MUNICIPALITY OF THAMES CENTRE
REGULAR COUNCIL MEETING
AGENDA

Monday, June 24, 2024 at 5:00 P.m. - 8:00 P.m.

Hybrid Council Meeting (Virtual and In-Person)

Municipal Office - Council Chambers

4305 Hamilton Road Dorchester, ON

Accessible formats and communication supports are available upon request. Please contact the Clerk's Department to make the request at [e-mail]

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1.

CALL TO ORDER

2.

MOMENT OF SILENCE 

Moment of silence to honour the late Steve Presswood, who was a dedicated member of the Thames Centre Roads Department.

3.

ADDITIONS TO AGENDA

4.

APPROVE AGENDA

• Recommended Motion:

  THAT the June 24, 2024 Regular Council Meeting Agenda BE APPROVED as circulated.

5.

DISCLOSURE OF PECUNIARY INTEREST

The Municipal Conflict of Interest Act requires any member of Council declaring a pecuniary interest and the general nature thereof, where the interest of a member of Council has not been disclosed by reason of the member’s absence from the meeting, to disclose the interest at the first open meeting attended by the member of Council and otherwise comply with the Act.

6.

ANNOUNCEMENTS

7.

PRESENTATIONS/DELEGATIONS

7.1

G. Williams - Council Strategy Discussion 

• Recommended Motion:

  THAT the delegation from G. Williams regarding Council Strategy Discussion, BE RECEIVED for information.

8.

PUBLIC MEETING - PLANNING

• Recommended Motion:

  THAT Council adjourn its regular meeting at X:XX p.m. and move into Public Meetings pursuant to the Planning Act, to consider applications listed on the June 24, 2024 Council Agenda.

8.1

Consent Application B7-24 (Kilbyrne Estates Ltd., Applicant; Brown Beattie O'Donovan LLP c/o Stephen Carneiro Fernandes, Agent) - 22697 Nissouri Road

a.

Overview of Application - Planner

b.

Additional Information - Applicant/Agent

c.

Public Questions (In Person & Virtual)

d.

Questions from Members of Council

e.

Close Public Meeting

f.

Decision

• Recommended Motion:

  THAT Application for Consent B7-24 requested by Brown Beattie O’Donovan LLP c/o Stephen Carneiro Fernandes on behalf of Kilbyrne Estates Ltd. to sever a parcel of land having a frontage of approximately 74 metres along Nissouri Road and an area of approximately 0.49 hectares from an existing agricultural parcel for lands legally described as Part of Lot 23, Concession 2 (geographic Township of West Nissouri), and designated as Part of Part 1 on Reference Plan 33R-5733, Municipality of Thames Centre, known municipally as 22697 & 22649 Nissouri Road be DENIED.

  REASONS 

  • The application is not consistent with the Provincial Policy Statement.
  • Conformity with the County of Middlesex Official Plan would not be maintained.
  • Conformity with the Municipality of Thames Centre Official Plan would not be maintained.
  • Conformity with the Municipality of Thames Centre Zoning By-law would not be satisfied.

8.2

Application for Temporary Use Zoning By-law Amendment Z7-24 (Milleny Farms Inc., Applicant; Kevin Miller, Agent) - 4607 Lewis Road

a.

Overview of Application - Planner

b.

Additional Information - Applicant/Agent

c.

Public Questions (In Person & Virtual)

d.

Questions from Members of Council

e.

Close Public Meeting

f.

Decision

• Recommended Motion:

  THAT the Municipality of Thames Centre Comprehensive Zoning By-law 75-2006 be AMENDED to permit two single unit dwellings on the property municipally known as 4607 Lewis Road, for a temporary period not to exceed three (3) years, as filed by Kevin Miller on behalf of Milleny Farms Inc. (Z7-24), as included in the by-law portion of the agenda;

  AND THAT the Mayor and Clerk be AUTHORIZED to execute a Temporary Use Agreement, substantially in form of the agreement attached, as included in the by-law portion of the agenda.

8.3

Close Public Meetings

• Recommended Motion:

  THAT the Planning Public Meetings adjourn at X:XX p.m. in order to sit as Committee of Adjustment under the Planning Act, to consider applications listed on the June 24, 2024 Council Agenda. 

9.

COMMITTEE OF ADJUSTMENT

9.1

Minor Variance Application A6-24 (John Michael Ferguson and Dawn Patricia Ferguson, Applicant; John Michael Ferguson, Agent) - 17598 Gregory Drive

a.

Overview of Application - Planner

b.

Additional Information - Applicant/Agent

c.

Public Questions (In-Person & Virtual)

d.

Questions from Committee Members

e.

Close Public Hearing

f.

Decision

• Recommended Motion:

  THAT Application for Minor Variance A6-2024 filed by John and Dawn Ferguson to permit the expansion of a legal non-confirming use in the form of a dwelling addition and to permit the dwelling addition to have an interior side yard setback of 2.4 metres and a front yard setback of 8 metres for a property municipally known as 17598 Gregory Drive in the Municipality of Thames Centre, be APPROVED.
  
  

  REASONS

  • The general intent and purpose of the Official Plan would be maintained;
  • The general intent and purpose of the Zoning By-law would be maintained;
  • The effects of the variance are considered minor in nature; and
  • The variance is desirable for the appropriate use and development of the land.

9.2

Minor Variance Application A7-24 (David Willms, Applicant) - 21882 Nissouri Road

a.

Overview of Application - Planner

b.

Additional Information - Applicant

c.

Public Questions (In-Person & Virtual)

d.

Questions from Committee Members

e.

Close Public Hearing

f.

Decision

• Recommended Motion:

  THAT Application for Minor Variance A7-2024 filed by David Willms to permit a reduced minimum lot area of 486 square metres for lands legally described as Part of Lot 16, Concession 3 (geographic Township of West Nissouri) designated as Part 1 on Reference Plan 33R-21660, Municipality of Thames Centre, and known municipally as 21882 Nissouri Road be APPROVED.
  
  

  REASONS

  • The general intent and purpose of the Official Plan would be maintained;
  • The general intent and purpose of the Zoning By-law would be maintained;
  • The effects of the variance are considered minor in nature; and
  • The variance is desirable for the appropriate use and development of the land.

9.3

Adjourn Committee of Adjustment

• Recommended Motion:

  THAT the Committee of Adjustment adjourn at X:XX p.m. and Council reconvene its regular meeting. 

10.

ADOPTION OF MINUTES

10.1

Regular Council Minutes - June 10, 2024

• Recommended Motion:

  THAT the minutes of the regular meeting of Council, held on June 10, 2024, BE APPROVED as circulated.

11.

REPORTS OF DEPARTMENTS

11.1

CAO-005-24 - 2025 Budget Process

• Recommended Motion:

  THAT Report No. CAO-005-24 be RECEIVED for information;

  AND THAT the 2025 Budget be developed to provide Council with various tax levy scenarios for its consideration;

  AND THAT the 2024 Budget timelines be tentatively scheduled, as outlined in this report, in order to achieve approval prior to the beginning of the 2025 fiscal period.

11.2

PW-ES-004-24 - Oversized Waste Collection Program - 2024 Summary

• Recommended Motion:

  THAT Report No. PW-ES-004-24 BE RECEIVED for information.

11.3

F-004-24 - Financial Report (Unaudited) – January to December 2023

• Recommended Motion:

  THAT Report No. F-004-24 be RECEIVED for information;

  AND THAT Council APPROVE $44,701.87 in 2023 Industrial Development Charge exemptions be funded from the Tax Stabilization Reserve;

  AND THAT Council APPROVE $30,500.00 raised from property taxes and storm, water and sewer rates in 2023 for one-time projects that were not initiated and/or completed in 2023 be transferred to “Reserve – Projects not Completed” to fund the future completion of these projects;

  AND THAT Council APPROVE the 2023 surplus be transferred to reserves at December 31, 2023, as identified in this report.

12.

REPORTS OF COMMITTEES

Items listed under Reports of Committees are APPROVED by Council in one motion. Council Members may request that one or more item(s) be separated for further action. 

• Recommended Motion:

  THAT Reports of Committees Agenda Items 12.1 and 12.2 BE APPROVED as presented.

12.1

Thames Centre Special Events Committee Meeting Minutes - June 12, 2024

Moved by: K. Carter
Seconded by: S. Baker

THAT staff BE DIRECTED to waive Corn Fest vendor fees for any registered non-profit organizations located within Thames Centre that wish to apply for a booth at the event, provided the organization provides proof of status;

AND THAT any registered non-profit organizations located outside of Thames Centre pay the full vendor fee for a booth at Corn Fest.

Carried.

 

Moved by: M. Mundy
Seconded by: N. Abra

THAT staff BE DIRECTED to amend the draft Corn Fest banner, as amended to the following:

• Include municipal slogan, “Together we grow”
• Include generic additional information – location, vendor information (using QR code for signup)
• Reduce the size of the QR Code
• Website information;

AND THAT the Committee authorize the Chair to provide FINAL APPROVAL to staff of the final proof of the banner.

Carried.

 

Moved by: D. Lockie
Seconded by: S. Baker

THAT Correspondence Items 8.1 BE RECEIVED for information.

AND THAT the Thames Centre Special Events Committee APPROVE the donation of $1,500.00 towards 2024 Canada Day fireworks;
AND THAT this item be REFERRED to the committee’s 2025 budget discussions.

Carried.

 

Moved by: M. Murray
Seconded by: S. Baker

THAT Correspondence Item 8.2 be RECEIVED for information;

AND THAT Community Employment Choices be invited and hold a community booth at the upcoming Canada Day event.

Carried.

12.2

FlightExec Centre Expansion Ad Hoc Committee Meeting Minutes - June 19, 2024

13.

UNFINISHED BUSINESS

14.

NOTICE OF MOTION

15.

NEW BUSINESS

Includes other business items requiring direction.

16.

BY-LAWS

• Recommended Motion:

  THAT By-laws 48-2024 through 52-2024 BE ADOPTED as presented.

16.1

By-law 48-2024 - Zoning By-law Amendment (4607 Lewis Road)

Being a By-law to amend the Comprehensive Zoning By-law 75-2006 for lands located at 4607 Lewis Road

16.2

By-law 49-2024 - Temporary Use Agreement (4607 Lewis Road)

Being a By-law to authorize the execution of a Temporary Use Agreement with Milleny Farms Inc. for lands located at 4607 Lewis Road

16.3

By-law 50-2024 - Community Improvement Plan

Being a By-law to adopt a Community Improvement Plan for the Municipality of Thames Centre

16.4

By-law 51-2024 - Delegation of Powers and Duties Policy

Being a By-law to adopt a Delegation of Powers and Duties Policy

16.5

By-law 52-2024 - Confirmatory By-law

Being a By-law to adopt, confirm and ratify matters dealt with by resolution of the Municipality of Thames Centre

17.

MEETING SCHEDULE

Monday, July 15, 2024 at 5:00 p.m. 
Monday, August 12, 2024 at 5:00 p.m.

18.

ADJOURNMENT

• Recommended Motion:

  RESOLVED THAT the meeting adjourn at X:XX p.m.