MUNICIPALITY OF THAMES CENTRE
REGULAR COUNCIL MEETING
AGENDA

Monday, January 13, 2025 at 5:00 P.m. - 8:00 P.m.

Hybrid Council Meeting (Virtual and In-Person)

Municipal Office - Council Chambers

4305 Hamilton Road Dorchester, ON

Accessible formats and communication supports are available upon request. Please contact the Clerk's Department to make the request at [e-mail]

---

1.

CALL TO ORDER

2.

ADDITIONS TO AGENDA

3.

APPROVE AGENDA

• Recommended Motion:

  THAT the January 13, 2025 Regular Council Meeting Agenda BE APPROVED as circulated.

4.

DISCLOSURE OF PECUNIARY INTEREST

The Municipal Conflict of Interest Act requires any member of Council declaring a pecuniary interest and the general nature thereof, where the interest of a member of Council has not been disclosed by reason of the member’s absence from the meeting, to disclose the interest at the first open meeting attended by the member of Council and otherwise comply with the Act.

5.

ANNOUNCEMENTS

6.

PUBLIC MEETING - DRAINAGE

6.1

Court of Revision - O'Reilly Drain

• Recommended Motion:

  THAT Council ADJOURN its regular meeting at _______ p.m. in order to sit as the Court of Revision under the Drainage Act;

  AND THAT _______ & _______ (two members) be appointed as Thames Centre representatives on the Court of Revision, along with  Wayne Shipley as the Middlesex Centre repetitive for the O'Reilly Drain;

  AND THAT ________ be appointed as Chair.

   

a.

Appeals Received

b.

Questions from Members of Court of Revision

c.

Deliberations of the Court of Revision

d.

Decision

e.

Adjournment

• Recommended Motion:

  THAT the Court of Revision be closed at X:XX p.m. in order to reconvene in Regular Meeting of Council.

7.

PUBLIC MEETING - PLANNING

• Recommended Motion:

  THAT Council adjourns its Regular Meeting at X:XX p.m. in order to convene in a Public Meeting under Section 34(12) of the Planning Act.

7.1

Zoning By-law Amendment Application Z16-24 (Lloyd Mailloux, Applicant) - 194 King Street (County Road 28), Thorndale

a.

Overview of Application - Planner

b.

Additional Information - Applicant

c.

Public Questions (In Person & Virtual)

d.

Questions from Members of Council

e.

Close Public Meeting

f.

Decision

• Recommended Motion:

  THAT Application for Zoning By-law Amendment Z16-24 as requested by Lloyd Mailloux to rezone the subject property from the General Commercial (GC1) Zone to a site-specific General Commercial (GC1-14) Zone to allow ‘multiple unit dwelling’ as a permitted use, in addition to all other uses permitted in the parent GC1 Zone for lands legally described as Lot 2 on Plan 255 (geographic Township of West Nissouri), Municipality of Thames Centre BE APPROVED;

  AND THAT the implementing by-law be introduced in the by-law portion of the agenda.

7.2

Close Public Meetings

• Recommended Motion:

  THAT the Planning Public Meeting adjourn at X:XX p.m. and Council reconvene in its Regular Meeting in order to continue with its deliberations. 

8.

PRESENTATIONS/DELEGATIONS

8.1

Upper Thames River Conservation Authority (UTRCA) - 2025 UTRCA Budget

Tracy Annett, UTRCA, in attendance to present.

• Recommended Motion:

  THAT the presentation by Tracy Annett from the Upper Thames River Conservation Authority (UTRCA) regarding the 2025 UTRCA Budget BE RECEIVED for information.

8.2

Thames-Sydenham and Region Drinking Water Source Protection - Source Protection Plan Amendment

Julie Welker, Source Protection Coordinator, Thames-Sydenham and Region Drinking Water Source Protection

See also Agenda Item 11.1 under Reports of Departments - "Proposed Updates to the Thames-Sydenham Source Protection Plan and Assessment Reports"

• Recommended Motion:

  THAT the presentation and report by Julie Welker from the Thames-Sydenham and Region Drinking Water Source Protection regarding the Thames-Sydenham Source Protection Plan Amendment BE RECEIVED for information.

9.

ADOPTION OF MINUTES

9.1

December 9, 2024 - Special Meeting Minutes (Budget)

9.2

December 9, 2024 - Regular Meeting Minutes

• Recommended Motion:

  THAT the minutes of the Special Meeting of Council (Budget) held on December 9, 2024 BE APPROVED as circulated;
  AND THAT the minutes of the Regular Meeting of Council held on December 9, 2024 BE APPROVED as circulated.

10.

CONSENT AGENDA

Items listed under Consent Agenda are RECEIVED for information in one motion. Council members may request that one or more item(s) be separated for further action.

• Recommended Motion:

  THAT Consent Agenda Items 10.1 through 10.4 BE RECEIVED as information. 

10.1

North Dorchester Agricultural Society - 2024 Community Grant - Thank You Letter

10.2

Resolution Requesting the Redistribution of the Provincial Land Transfer Tax and GST to Municipalities for Sustainable Infrastructure Funding (Fair Share)

10.3

Township of Puslinch - Objection to Undue Burden on Taxpayers to Subsidize the Aggregate Industry 

10.4

Ministry of Municipal Affairs and Housing - Addressing Encampments in Communities 

11.

REPORTS OF DEPARTMENTS

11.1

Proposed Updates to the Thames-Sydenham Source Protection Plan and Assessment Reports

• Recommended Motion:

  THAT Report No. PDS-002-25 BE RECEIVED for information;

  AND THAT pursuant to Section 34(3) of the Clean Water Act, 2006, the Council of the Municipality of Thames Centre ENDORSE the proposed updates to the Thames-Sydenham Source Protection Plan.

11.2

Proposed Thorndale Lions Community Centre Ad Hoc Committee Terms of Reference

• Recommended Motion:

  THAT Report No. LS-001-25 BE RECEIVED for information;

  AND THAT the Terms of Reference for the Thorndale Lions Community Centre Ad Hoc Committee (TLCCAHC) BE APPROVED as presented;

  AND THAT Two (2) Member(s) of Council BE APPOINTED as Council representative(s) on the Thorndale Lions Community Centre Ad Hoc Committee (TLCCAHC);

  AND THAT Staff BE REQUESTED to advertise seeking committee appointments in local newspaper, website and social media as necessary, noting that groups identified within this report will also be notified;

  AND THAT Staff BE REQUESTED to report back to Council concerning the outcome of advertising seeking new appointments, noting that a by-law consolidating all appointments once known will be prepared for Council approval.

11.3

2024 Annual Freedom of Information Request Report

• Recommended Motion:

  THAT Report No. LS-002-25 BE RECEIVED for information.

11.4

New Policies - Access to Records and Protection of Personal Privacy, Privacy Breach and Routine Disclosure/Active Dissemination

• Recommended Motion:

  THAT Report No. LS-003-25 BE RECEIVED for information.

12.

REPORTS OF COMMITTEES

Items listed under Reports of Committees are APPROVED by Council in one motion. Council Members may request that one or more item(s) be separated for further action. 

• Recommended Motion:

  THAT Reports of Committees Agenda Items 12.1 and 12.2 BE APPROVED as presented.

12.1

Thames Centre Special Events Committee Minutes - December 4, 2024

Link to Agenda:

https://pub-thamescentre.escribemeetings.com/Meeting.aspx?Id=a1863f17-bfe6-4674-89ac-9ee12699bcbb&Agenda=Agenda&lang=English

12.2

Economic Development Advisory Committee Meeting Minutes - December 12, 2024

Link to Agenda:

https://pub-thamescentre.escribemeetings.com/Meeting.aspx?Id=67f70996-c7d4-446d-8b81-4efea608f8ad&Agenda=Agenda&lang=English

 

Moved by: J. Baribeau
Seconded by: C. Hicks-Webster

THAT the presentation by Andrew Gunn, of Andrew Gunn Consulting Inc., regarding Community Murals BE RECEIVED for information;
AND THAT the Economic Development Advisory Committee RECOMMEND that staff gather additional information with Andrew Gunn Consulting Inc. for a potential facilitator partnership for community murals.

Carried.

 

Moved by: D. Reiche
Seconded by: S. McMillan

THAT the presentation by Kay Matthews, Executive Director of the Ontario Business Improvement Area Association, regarding the Value of Business Improvement Areas (BIA's) BE RECEIVED for information;
AND THAT the Economic Development Advisory Committee RECOMMEND that staff investigate the possibility of the implementation of a Thames Centre Business Improvement Association;
AND THAT staff REPORT BACK at a future meeting of the Economic Development Advisory Committee.

Carried.

 

Moved by: J. Iglesias
Seconded by: C. Hicks-Webster

THAT Committee Business Agenda Items 7.a. and 7.b. BE RECEIVED for information;
AND THAT the Economic Development Advisory Committee RECOMMEND that staff reach out to Middlesex County regarding promotional options for the Business Parks in Thames Centre, including the viability of Business Parks signs for Dorchester and Thorndale;
AND THAT staff REPORT BACK at a future meeting of the Economic Development Advisory Committee.

Carried.

 

Moved by: S. McMillan
Seconded by: J. Baribeau

THAT Unfinished Business Items 9.a. through 9.d. BE RECEIVED for information;
AND THAT the Economic Development Advisory Committee SUPPORTS the Environmental Advisory Committee's creation of a recognition program for land stewardship and SUPPORTS an award category being created to award businesses that have initiated ongoing environmental initiatives or projects in Thames Centre.

Carried.

13.

MAYOR’S REPORT/COUNTY COUNCIL REPORT

14.

UNFINISHED BUSINESS

15.

NOTICE OF MOTION

16.

NEW BUSINESS

Includes other business items requiring direction.

17.

BY-LAWS

• Recommended Motion:

  THAT By-laws 1-2025 through 6-2025 BE ADOPTED as presented. 

17.1

By-law 1-2025 - Borrowing By-law

Being a By-law to authorize borrowing from time to time to meet current expenditures during the fiscal year ending December 31, 2025

17.2

By-law 2-2025 - Interim Tax Levy

Being a By-law to provide for an Interim Tax Levy

17.3

By-law 3-2025 - Adopt 2025 Budget 

Being a By-law to adopt the the 2025 Operating and Capital Budget Estimates

17.4

By-law 4-2025 - 2025 Fees and Charges

Being a by-law to provide for various Fees and Charges for the Municipality of Thames Centre

17.5

By-law 5-2025 - Appoint Committee of Adjustment

Being a By-law to Constitute and Appoint a Committee of Adjustment for the Municipality of Thames Centre

17.6

By-law 6-2025 - Zoning By-law Amendment (194 King Street)

Being a By-law to amend By-law No. 75-2006, as amended, insofar as it relates to the lands located at Lot 2, Plan 255, (geographic Township of West Nissouri), Municipality of Thames Centre, in the County of Middlesex (194 King Street)

18.

CLOSED SESSION

• Recommended Motion:

  RESOLVED THAT Council adjourn to closed session at X:XX p.m. pursuant to Section 239(2)(f) & (k) of the Municipal Act, 2001 for Council to consider:

  1. Advice that is subject to solicitor-client privilege, including communications necessary for that purpose; and
  2. Advice that is subject to solicitor-client privilege, including communications necessary for that purpose; and
  3. A position, plan, procedure criteria or instruction to be applied to negotiations carried on or to be carried on by or on behalf of the Municipality

19.

RISE AND REPORT

20.

CONFIRMATORY BY-LAW

• Recommended Motion:

  THAT By-law 7-2025, being the Confirmatory By-law, BE APOPTED as presented. 

21.

MEETING SCHEDULE

Monday, January 27, 2025 at 5:00 p.m.
Monday, February 10, 2025 at 5:00 p.m.

22.

ADJOURNMENT

• Recommended Motion:

  RESOLVED THAT the Regular Council Meeting ADJOURN at X:XX p.m.