MUNICIPALITY OF THAMES CENTRE
REGULAR COUNCIL MEETING
AGENDA

Monday, April 07, 2025 at 5:00 P.m. - 8:00 P.m.

Meeting Room #1, Thorndale Lions Community Centre

265 Upper Queen Street, Thorndale

Accessible formats and communication supports are available upon request. Please contact the Clerk's Department to make the request at [email protected]

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1.

Call to Order

2.

Additions to Agenda

3.

Approval of Agenda

• Recommended Motion:

  THAT the April 7, 2025 Regular Council Meeting Agenda BE APPROVED as circulated. 

4.

Disclosure of Pecuniary Interest

The Municipal Conflict of Interest Act requires any member of Council declaring a pecuniary interest and the general nature thereof, where the interest of a member of Council has not been disclosed by reason of the member’s absence from the meeting, to disclose the interest at the first open meeting attended by the member of Council and otherwise comply with the Act.

5.

Announcements

6.

Presentations/Delegations

6.1

Oxford Renaissance Festival

• Recommended Motion:

  THAT the presentation by the Oxford Renaissance Festival BE RECEIVED for information.

6.2

Council Grant Presentations

• Thorndale Horticultural Society
• Thorndale Lions Club
• Thorndale Agricultural Society

7.

Approval of Previous Minutes

• Recommended Motion:

  THAT the minutes of the Regular Meeting of Council, held on March 24, 2025, BE APPROVED as circulated.

8.

Consent Agenda

Items listed under Consent Agenda are RECEIVED for information in one motion. Council members may request that one or more item(s) be separated for further action.

• Recommended Motion:

  THAT Consent Agenda Items 8.1 through 8.3 BE RECEIVED for information. 

8.1

Western Ontario Wardens Caucus - Letter to the Prime Minister and Premier re: Tariffs

8.2

Municipality of St. Charles, Township of Brudenell, Lyndoch & Raglan and County of Renfrew - Resolutions on Child Welfare Funding

8.3

City of Peterborough - Resolution on Tariffs

9.

Reports of Departments

9.1

Department 2025 1st Quarter Reports

• Municipality of Thames Centre 1st Quarter Highlights
• Drainage 
• Environmental Services 
• Transportation
• Recreation
• Active Living Centre
• Legislative Services
• Building
• Planning
• Fire

• Recommended Motion:

  THAT the Department Quarterly Reports for 1st Quarter of 2025 BE RECEIVED for information.

9.2

PDS Planning Division 2024 Annual Report

• Recommended Motion:

  THAT the Planning 2024 Annual Report BE RECEIVED for information.

9.3

Wilkie Drain – Petition for Drainage Works

• Recommended Motion:

  THAT Report No. PW-DR-003-25 of the Drainage Superintendent, dated April 7, 2025 concerning requests received by 6 properties for a request for new drainage works, be RECIEVED for information

  AND THAT the petitions submitted by 6 properties, under Section 4 of the Drainage Act, R.S.O. 1990, for new drainage works, in relation to properties located inside CON 5-6 LOT 21-22 (former township of West Nissouri) be ADOPTED;

  AND THAT Mr. M. P. Devos, of Spriet Associates, be APPOINTED the Engineer to investigate and prepare the necessary drainage report.

9.4

CS-003-25 - Land Acquisition 9.13 acres north of Eva St. and south of Ida St.

• Recommended Motion:

  THAT Report No. CS-003-25 BE RECEIVED for information.

9.5

CS-004-25 2024 KPMG Audit Plan

• Recommended Motion:

  THAT Report No. CS-004-25 BE RECEIVED for information and feedback.

9.6

CS-005-25 Sale of Properties in Tax Arrears

• Recommended Motion:

  THAT Report No. CS-005-25 BE RECEIVED for information.

9.7

LS-005-25 Delegation of Powers and Duties Update

• Recommended Motion:

  THAT Report No. LS-005-25 BE RECEIVED for information;

  AND THAT Council APPROVE the attached Draft Delegation of the Powers and Duties Chart (Appendix A);

  AND THAT the implementing by-law be CONSIDERED, as included in the by-law portion of the agenda.

10.

Reports of Committees

Items listed under Reports of Committees are APPROVED by Council in one motion. Council Members may request that one or more item(s) be separated for further action. 

• Recommended Motion:

  THAT Reports of Committees Agenda Item 10.1 BE APPROVED as presented.

10.1

Local School Advisory Committee Meeting Minutes - March 19, 2025

Link to meeting agenda:

https://pub-thamescentre.escribemeetings.com/Meeting.aspx?Id=f69ced41-a665-4e5c-bd3b-d6efad808c39&Agenda=Agenda&lang=English

Moved by: K. Empey
Seconded by: K. Brown

THAT Report No. LSAC-001-25 BE RECEIVED for information;

AND THAT the following schedule of remaining meeting dates for 2025 BE APPROVED:

• Wednesday, May 14, 2025 at 3:00 p.m.
• Wednesday, September 17, 2025 at 3:00 p.m.
• Wednesday, December 17, 2025 at 3:00 p.m.

Carried.

11.

Mayor's Report/County Council Report

12.

Unfinished Business

13.

Notice of Motion

13.1

Councillor Heeman

• Recommended Motion:

  THAT Thames Centre Council REQUEST Middlesex County to conduct a traffic study to assess the need for a pedestrian crosswalk at Catherine St. and Richmond St., Dorchester due to the close proximity to the two schools, a church, conservation area and Optimist Club.

13.2

Councillor Heeman 

• Recommended Motion:

  THAT Thames Centre Council REQUEST Middlesex County to reduce the westbound speed limit on Thorndale Rd. to 50 km/h near Thames Centre Fire Station 2, with a gradual transition from the current 80 km/h. In the interest of public safety and consistency with other speed buffer zones entering the village.

14.

New Business

Includes other business items requiring direction.

15.

By-laws

• Recommended Motion:

  THAT By-laws 26-2025 and 27-2025 be read a first, second and third and final time and BE ADOPTED.

15.1

By-law 26-2025 - Delegation By-law

Being a By-law to Amend the Delegation of Powers and Duties Policy  

15.2

By-law 27-2025 - Appointment By-law

Being a By-law to appoint members to various committees, boards and other bodies for the 2022 – 2026 Term of Council

16.

Closed Session

• Recommended Motion:

  RESOLVED THAT Council ADJOURN to Closed Session at X:XX p.m. pursuant to Section 239(2)(b) & (e) of the Municipal Act, in order for Council to consider items related  personal matters about an identifiable individual, including municipal or local board employees and litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board.

16.1

Adoption of Closed Agenda

16.2

Previous Closed Minutes

16.3

Staff Report

Section 239(2)(b): personal matters about an identifiable individual

16.4

Staff Report

Section  239(2)(e): litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board

17.

Rise and Report

18.

Confirmatory By-law

Being a By-law to adopt, confirm and ratify matters dealt with by resolution of the Municipality of Thames Centre

• Recommended Motion:

  THAT By-law 28-2025, being the Confirmatory By-law, be read a first, second and third and final time and BE ADOPTED.

19.

Meeting Schedule

Monday, April 28, 2025 at 5:00 p.m.
Monday, May 12, 2025 at 5:00 p.m.

20.

Adjournment

• Recommended Motion:

  RESOLVED THAT the Regular Council Meeting ADJOURN at X:XX p.m.