MUNICIPALITY OF THAMES CENTRE
REGULAR COUNCIL MEETING
AGENDA

Monday, April 29, 2024 at 5:00 P.m. - 8:00 P.m.

Hybrid Council Meeting (Virtual and In-Person)

Municipal Office - Council Chambers

4305 Hamilton Road Dorchester, ON

Accessible formats and communication supports are available upon request. Please contact the Clerk's Department to make the request at [e-mail]

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1.

CALL TO ORDER

2.

ADDITIONS TO AGENDA

3.

APPROVE AGENDA

• Recommended Motion:

  THAT the April 29, 2024 Regular Council Meeting Agenda be APPROVED as circulated.

4.

DISCLOSURE OF PECUNIARY INTEREST

The Municipal Conflict of Interest Act requires any member of Council declaring a pecuniary interest and the general nature thereof, where the interest of a member of Council has not been disclosed by reason of the member’s absence from the meeting, to disclose the interest at the first open meeting attended by the member of Council and otherwise comply with the Act.

5.

ANNOUNCEMENTS

6.

PRESENTATIONS/DELEGATIONS

6.1

Smile Cookie Campaign and VON

J. Winegarden and K. Hogendoorn from VON will be discussing the 2024 Smile Cookie Campaign.

• Recommended Motion:

  THAT the presentation provided by J. Winegarden and K. Hogendoorn from VON regarding the 2024 Smile Cookie Campaign BE RECEIVED for information.

6.2

Middlesex Federation of Agriculture (MFA) - Presentation

Crispin Colvin, Marcel Meyer & Ken Empey (MFA Directors) to present the following:

• 2024 Middlesex Municipal Updates
• Year in Review
• Agriculture at a Glance

• Recommended Motion:

  THAT the presentation provided by the Middlesex Federation of Agriculture (MFA) BE RECEIVED for information.

7.

COMMITTEE OF ADJUSTMENT

• Recommended Motion:

  THAT Council adjourn its regular meeting at X:XX p.m. in order to sit as Committee of Adjustment under the Planning Act, to consider Minor Variance applications listed on the April 29, 2024 Council Agenda.

7.1

Minor Variance Application A3-24 (David and Michelle MacArthur, Applicant) - 172 Boardwalk Way, Dorchester

a.

Overview of Application - Planner

b.

Additional Information - Applicant

c.

Public Questions

d.

Questions from Committee Members

e.

Decision

• Recommended Motion:

  THAT Application for Minor Variance A3-24 filed by David and Michelle MacArthur to permit the construction of a greenhouse with a reduced exterior side yard width of 0.6 metres for lands legally described as Lot 69 on Registered Plan 33M-770 (geographic Township of North Dorchester), Municipality of Thames Centre, and known municipally as 172 Boardwalk Way, be APPROVED.
  
  

  REASONS

  • The general intent and purpose of the Official Plan would be maintained;
  • The general intent and purpose of the Zoning By-law would be maintained;
  • The effects of the variance are considered minor in nature; and
  • The variance is desirable for the appropriate use and development of the land.

7.2

Minor Variance Application A4-24 (Chris and Lorraine Rijnen) - 92 Foxhollow Drive, Dorchester

a.

Overview of Application - Director of Planning and Development Services

b.

Additional Information - Applicant

c.

Public Questions

d.

Questions from Committee Members

e.

Decision

• Recommended Motion:

  THAT Application for Minor Variance A4-24, filed by Chris and Lorraine Rijnen to recognize an existing single detached dwelling with a front yard depth of 7.38 metres and a side yard width of 1.4 metres along the south side of the dwelling for lands legally described as Lot 6 on Registered Plan 33M-559 (geographic Township of North Dorchester), Municipality of Thames Centre and known municipally as 92 Foxhollow Drive, Dorchester, be APPROVED.

  REASONS

  • The general intent and purpose of the Official Plan would be maintained;
  • The general intent and purpose of the Zoning By-law would be maintained;
  • The effects of the variance are considered minor in nature; and
  • The variance is desirable for the appropriate use and development of the land.

7.3

Minor Variance Application A5-24 (Andrew Sawchuk and Robyn Toonen) - 3285 Catherine Street

a.

Overview of Application - Planner

b.

Additional Information - Applicant

c.

Public Questions

d.

Questions from Committee Members

e.

Decision

• Recommended Motion:

  THAT Application for Minor Variance A5-2024 filed by Andrew Sawchuck and Robyn Toonen to permit the construction of a detached garage with a height of 6.2 metres for lands legally described as Part of Lot 6, Concession 3, NRT (geographic Township of North Dorchester), Municipality of Thames Centre, designated as Part 1 on Plan 33R-12442 and known municipally as 3285 Catherine Street, be APPROVED.

  REASONS

  • The general intent and purpose of the Official Plan would be maintained;
  • The general intent and purpose of the Zoning By-law would be maintained;
  • The effects of the variance are considered minor in nature; and
  • The variance is desirable for the appropriate use and development of the land.

7.4

Adjourn Committee of Adjustment

• Recommended Motion:

  THAT the Committee of Adjustment adjourn at X:XX p.m. and Council reconvene its regular meeting. 

8.

PUBLIC MEETING - PLANNING

• Recommended Motion:

  THAT Council adjourn at X:XX p.m. to move into a Public Meeting pursuant to Section 28 of the Planning Act, to consider a proposed Community Improvement Plan. 

8.1

Proposed Community Improvement Plan - Director of Planning and Development Services

a.

Public/Agency Written Submissions

b.

Overview of the Draft Community Improvement Plan - R. Haggith, Stantec

c.

Public Questions/Comments (In Person & Virtual)

d.

Questions/Comments from Members of Council

e.

Close Public Participation

f.

Decision

• Recommended Motion:

  THAT Report No. PDS-026-24 BE RECEIVED for information;

  AND THAT the Director of Planning and Development Services provide a subsequent report to Council to facilitate the approval of the Community Improvement Plan, taking into account all public and agency comments received, with a recommendation for Council’s consideration at a future meeting.

g.

Adjourn Public Meeting

• Recommended Motion:

  THAT the Public Meeting be adjourned at X:XX p.m. and Council reconvene its regular meeting.

9.

ADOPTION OF MINUTES

9.1

Regular Council Minutes - April 15, 2024

• Recommended Motion:

  THAT the minutes of the Regular Meeting of Council, held on April 15, 2024, BE APPROVED as circulated.

10.

CONSENT AGENDA

Items listed under Consent Agenda are RECEIVED for information in one motion. Council members may request that one or more item(s) be separated for further action.

• Recommended Motion:

  THAT Consent Agenda Items 10.1 to 10.3 BE RECEIVED as information. 

10.1

City of Sault Ste. Marie - Intimate Partner Violence and Coercive Control

10.2

Thames-Sydenham Source Protection Region - Phasing Out of Free Well Water Testing

10.3

Town of Goderich - Legislative Amendments to Improve Municipal Code of Conduct

11.

REPORTS OF DEPARTMENTS

11.1

PW-DR-003-24 - Wilton Drain – Request for Improvement

• Recommended Motion:

  THAT Report No. PW-DR-003-24 of the Drainage Superintendent, dated April 29, 2024, concerning a request received by Middlesex County for a request for drain improvement, BE RECEIVED for information;

  AND THAT the request submitted by Middlesex County, under Section 78 of the Drainage Act, R.S.O. 1990, for new drainage works, in relation to Elgin Road (County Road 73) located at CON 5 between Lot 12 and Lot 13, (former township of North Dorchester) BE RECEIVED AND ADOPTED;

  AND THAT Mr. M. P. Devos, of Spriet Associates, BE APPOINTED the Engineer to investigate and prepare the necessary drainage report.

11.2

PDS-022-24 - Proposed Bill 185 ("Cut Red Tape to Build More Homes Act") and Draft 2024 Provincial Planning Statement

• Recommended Motion:

  THAT Report No. PDS-022-24 BE RECEIVED for information.

  AND THAT the Director of Planning and Development Services be given direction to forward the said Report to the Province of Ontario as the Municipality of Thames Centre’s formal comments on proposed Bill 185 and the draft 2024 Provincial Planning Statement.

11.3

LS-008-24 - Proposed Update to Fees and Charges By-law

• Recommended Motion:

  THAT Report No. LS-008-24 BE RECEIVED for information;
  AND THAT Council consider the Amendment to By-law 119-2023, the Fees and Charges By-law for 2024 in the by-law portion of the Agenda.

12.

UNFINISHED BUSINESS

13.

NOTICE OF MOTION

14.

NEW BUSINESS

Includes other business items requiring direction.

15.

BY-LAWS

• Recommended Motion:

  THAT By-laws 28-2024 through 33-2024 BE ADOPTED as presented.

15.1

By-law 28-2024 - 2024 Tax Rates

Being a By-law to set the 2024 tax rates and levies for the Municipality of Thames Centre.

15.2

By-law 29-2024 - Adopt Policy for Attendance at Conferences/Conventions, Seminars and Workshops

Being a By-law to repeal and replace Council Policy C-B-2.1, as amended, being “Attendance at Conferences/Conventions, Seminars and Workshops” Policy

15.3

By-law 30-2024 - Amend Fees and Charges By-law

Being a By-law to Amend By-law 119-2023 being a by-law to provide for various Fees and Charges for the Municipality of Thames Centre.

15.4

By-law 31-2024 - Road Closure By-law 

Being a By-law for the purpose of selling the roads identified as Pendarves Street, Bandon Street, Glynn Street, Market Ground, Bruce Street, part of Niles Street North of the Canadian National Railway, Hamilton Street and the unnamed street identified as 08172-0203 located on Lot 3, Concession 2 (North Dorchester) in the Municipality of Thames Centre, County of Middlesex

15.5

By-law 32-2024 - Deeming Part of a Plan of Subdivision

Being a By-law to deem all the lots comprising blocks 3, 4, 7, 8, 11, 12; the undesignated lots identified as 08172-0165 (LT), 08172-0178 (LT), 08172-0190 (LT) and 08172-0193 (LT); those parts of Pendarves Street, Bandon Street, Glyn Street and Bruce Street between Market Ground and unnamed street identified by 08172-0203 (LT); and those parts of Market Ground, Niles Street, Hamilton Street and the unnamed street 08172-0203 (LT) between Pendarves Street and the Canadian National Railway on Plan 128 (North Dorchester) not to be lots on a Registered Plan of Subdivision

15.6

By-law 33-2024 - Parkland Dedication By-law

Being a by-law to provide for the dedication of parkland or the payment in lieu thereof for all development or redevelopment in the Municipality

16.

CLOSED SESSION

• Recommended Motion:

  RESOLVED THAT Council ADJOURN to closed session at X:XX p.m. pursuant to Section 239(2) (k) of the Municipal Act, 2001 in order for Council to consider a position, plan, procedure, criteria or instruction to be applied to negotiations carried on or to be carried on by or on behalf of the municipality or local board. 

16.1

Disclosures of Pecuniary Interest

16.2

Minutes of Closed Session Meeting

16.3

Item Being Discussed - General

(k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board. 

16.4

Adjournment

17.

RISE AND REPORT

18.

CONFIRMATORY BY-LAW

18.1

By-law 34-2024 - Confirmatory By-law

Being a by-law to adopt, confirm and ratify matters dealt with by resolution of the Municipality of Thames Centre

• Recommended Motion:

  THAT By-law 34-2024, being the Confirmatory By-law, BE ADOPTED as presented.

19.

MEETING SCHEDULE

Monday, May 13, 2024 at 5:00 p.m.
Monday, May 27, 2024 at 5:00 p.m.

20.

ADJOURNMENT

• Recommended Motion:

  RESOLVED THAT the meeting adjourn at X:XX p.m.