MUNICIPALITY OF THAMES CENTRE
REGULAR COUNCIL MEETING
AGENDA

Monday, January 27, 2025 at 5:00 P.m. - 8:00 P.m.

Hybrid Council Meeting (Virtual and In-Person)

Municipal Office - Council Chambers

4305 Hamilton Road Dorchester, ON

Accessible formats and communication supports are available upon request. Please contact the Clerk's Department to make the request at [e-mail]

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1.

CALL TO ORDER

2.

ADDITIONS TO AGENDA

3.

APPROVE AGENDA

• Recommended Motion:

  THAT the January 27, 2025 Regular Council Meeting Agenda BE APPROVED as circulated. 

4.

DISCLOSURE OF PECUNIARY INTEREST

The Municipal Conflict of Interest Act requires any member of Council declaring a pecuniary interest and the general nature thereof, where the interest of a member of Council has not been disclosed by reason of the member’s absence from the meeting, to disclose the interest at the first open meeting attended by the member of Council and otherwise comply with the Act.

5.

ANNOUNCEMENTS

6.

PUBLIC MEETING - PLANNING

• Recommended Motion:

  THAT Council ADJOURN its regular meeting at X:XX p.m. and move into Public Meetings pursuant to the Planning Act, to consider applications listed on the January 27, 2025 Regular Council Agenda.

6.1

Consent Application B17-24 (Plover Mills Commodities Ltd., Applicant) - 22372 & 23364 Wellburn Road (County Road 27)

a.

Overview of Application - Planner

b.

Additional Information - Applicant

c.

Public Questions (In Person & Virtual)

d.

Questions from Members of Council

e.

Close Public Meeting

f.

Decision

• Recommended Motion:

  THAT Application for Consent B17-24 requested by Plover Mills Commodities Ltd. for lands legally described as Part of Lot 29, Concession 6; and Parts 1 & 2 of RP 33R5758 (geographic Township of West Nissouri), Municipality of Thames Centre, and known municipally as 23372 & 23364 Wellburn Road (County Road 27) be APPROVED, subject to the following conditions:

  1. That the Certificate of Consent under Section 53(42) of the Planning Act be given within two years of the date of the notice of the decision. The request for the Certificate of Consent shall be accompanied by a written submission that details how each of the conditions of consent has been fulfilled and the required fee.

      

  2. That the applicants provide a road widening dedication to the County of Middlesex across the frontage of the lands to be severed and the lands to be retained measuring up to 18 metres from the centreline of County Road 27 (Wellburn Road) if the right of way is not already to that width.

      

  3. That the applicants initiate and assume, if required, all engineering costs associated with the preparation of a revised assessment schedule in accordance with the Drainage Act, RSO 1990, as amended, with such costs to be paid in full to the appropriate engineering firm, all to the satisfaction of the Drainage Superintendent.

      

  4. That all applicable property taxes, municipal fees and charges be paid to the Municipality.

      

  5. That all outstanding work orders or by-law enforcement issues be resolved to the satisfaction of the Chief Building Official.

      

  6. That the applicants provide evidence from an Ontario Land Surveyor which confirms that all structures will be compliant with applicable zoning by-law provisions on the lands to be severed. If a deficiency is identified through the draft reference plan, a minor variance will be required, to the satisfaction of the Municipality.

      

  7. That the applicants provide evidence from an Ontario Land Surveyor which confirms that the existing onsite sewage system and well are wholly contained and compliant with applicable setbacks from property line, as required by the Ontario Building Code, on the lands to be severed.

      

  8. That the proponent confirm that the existing agricultural buildings, located on the lands to be severed, are being retained for residential accessory use. If yes, the proponent shall provide a report from a professional structural engineer confirming compliance with the Ontario Building Code structural requirements for use as residential accessory buildings or be removed completely from the lands to be severed, to the satisfaction of the Chief Building Official.

      

  9. That the necessary deeds, transfers and charges for certificates and /or instruments necessary for registration be submitted electronically to the Municipality, all of which are to be fully executed.

      

  10. That an electronic version of a deposited reference plan be submitted to legally describe the lands affected and in general conformity with this decision, all to the satisfaction of the Municipality.

       

  REASONS

  • The application is consistent with the Provincial Planning Statement.
  • Conformity with the County Official Plan and Municipal Official Plan would be maintained.
  • The requirements of the Zoning By-Law are capable of being satisfied.

     

6.2

Zoning By-law Amendment Application Z17-24 (Jeffrey Eric Bushell and Samantha Lynn Bushell, Applicants; Jeffrey Eric Bushell, Agent) - 2470 Cromarty Drive

a.

Overview of Application - Planner

b.

Additional Information - Applicant/Agent

c.

Public Questions (In Person & Virtual)

d.

Questions from Members of Council

e.

Close Public Meeting

f.

Decision

• Recommended Motion:

  THAT Application for Zoning By-law Amendment Z17-24 as requested by Jeffrey Bushell and Samantha Bushell to rezone the subject property from the Agricultural (A) Zone to a site-specific Agricultural (A-67) Zone to allow ‘small animal crematorium’ as a permitted use, in addition to all other uses permitted in the parent Agricultural (A) Zone for lands legally described as Part of Lots 6 to 10 on Plan 158 (geographic Township of North Dorchester), Municipality of Thames Centre be APPROVED;

  AND THAT the implementing by-law be introduced in the by-law portion of the agenda.

6.3

Close Public Meetings

• Recommended Motion:

  THAT the Planning Public Meetings ADJOURN at X:XX p.m. in order to sit as Committee of Adjustment under the Planning Act, to consider a Minor Variance Application on the January 27, 2025 Regular Council Agenda.

7.

COMMITTEE OF ADJUSTMENT

7.1

Minor Variance Application A11-24 (Kilbyrne Estates Ltd., Applicant; Brown Beattie O'Donovan LLP c/o Stephen Carneiro Fernandes, Agent) - 22697 & 22649 Nissouri Road

a.

Overview of Application - Planner

b.

Additional Information - Applicant/Agent

c.

Public Questions

d.

Questions from Committee Members

e.

Decision

• Recommended Motion:

  THAT Minor Variance Application A11-24 requested by Kilbyrne Estates Ltd. to permit a reduced minimum lot area of 0.43 hectares (1.2 ac) and a minimum lot frontage of 74 metres (242.78 ft) in the Agricultural (A) Zone as well as a reduced setback of 31.3 metres (102.69 ft) from the centreline of construction of County Road 27 to satisfy a condition of Consent Application B7-2024 for lands legally described as Part of Lot 23, Concession 2 (geographic Township of West Nissouri), and designated as Part of Part 1 on Reference Plan 33R-5733, Municipality of Thames Centre, and known municipally as 22697 & 22649 Nissouri Road be DENIED.

  REASONS

  • The variances are not considered minor in nature.
  • The variances are not appropriate use of the land.
  • The variances do not maintain the intent of Thames Centre’s Official Plan.
  • The variances do not maintain the intent of Thames Centre’s Zoning By-law.

7.2

Adjourn Committee of Adjustment

• Recommended Motion:

  THAT the Committee of Adjustment ADJOURN at X:XX p.m. and Council RECONVENE its Regular Meeting.

8.

ADOPTION OF MINUTES

• Recommended Motion:

  THAT the minutes of the Regular Meeting of Council, held on January 13, 2025, BE APPROVED as circulated.

9.

CONSENT AGENDA

Items listed under Consent Agenda are RECEIVED for information in one motion. Council members may request that one or more item(s) be separated for further action.

• Recommended Motion:

  THAT Consent Agenda Item 11.1 BE RECEIVED as information. 

9.1

Middlesex County Council Meeting Highlights - January 14, 2025

10.

REPORTS OF DEPARTMENTS

10.1

2024 Thames Centre Annual Highlights

• Recommended Motion:

  THAT Report No. CAO-001-25 be RECEIVED for information.

   

10.2

Shannon Drain – Request for Improvement

• Recommended Motion:

  THAT Report No. PW-DR-001-25 of the Drainage Superintendent, dated January 27, 2025, concerning a request received for drainage improvements, BE RECEIVED for information;

  AND THAT the request for improvements submitted, under Section 78 of the Drainage Act, R.S.O. 1990, for new drainage works, in relation to the property located inside CON 2 SRT S PT LOTS A,B (former township of North Dorchester) BE RECEIVED AND ADOPTED;

  AND THAT Mr. M. P. Devos, of Spriet Associates, BE APPOINTED the Engineer to investigate and prepare the necessary drainage report

10.3

Quarterly Department Reports

• Recommended Motion:

  THAT the Quarterly Reports from Departments for October through December 2024, be RECEIVED for information. 

a.

Building Division 4th Quarter Report

b.

Drainage 4th Quarter Report

c.

Environmental Services 4th Quarter Report

d.

Fire 4th Quarter Report

e.

Legislative Services 4th Quarter Report

f.

Lions Active Living Centre 4th Quarter Report

g.

Recreation 4th Quarter Report

10.4

Integrity Commissioner Annual Report 2024

• Recommended Motion:

  THAT Report No. LS-004-25 entitled Integrity Commissioner Annual Report, 2024 BE RECEIVED for information.

10.5

PDS Building Division 2024 Annual Report

• Recommended Motion:

  THAT the Building Division 2024 Annual Report BE RECEIVED for information.

10.6

2025 Health and Safety Annual Policy Statement

• Recommended Motion:

  THAT Report No. Report CAO-002-25 be RECEIVED for information;

  AND THAT the 2025 Health and Safety Policy Statement, as attached, be ADOPTED.

11.

REPORTS OF COMMITTEES

Items listed under Reports of Committees are APPROVED by Council in one motion.  Council Members may request that one or more item(s) be separated for further action. 

• Recommended Motion:

  THAT Reports of Committees Agenda Item 13.1 BE APPROVED as presented.

11.1

Accessibility and Inclusivity Advisory Committee Minutes - January 7, 2025

Link to meeting agenda:

https://pub-thamescentre.escribemeetings.com/Meeting.aspx?Id=4dfac482-79e4-4878-b170-1763f59ca1e4&Agenda=Agenda&lang=English

12.

UNFINISHED BUSINESS

13.

NOTICE OF MOTION

14.

NEW BUSINESS

Includes other business items requiring direction.

15.

BY-LAWS

• Recommended Motion:

  THAT By-law 84-2024 BE GIVEN THIRD and FINAL READING;
  AND THAT By-laws 8-2025 through 14-2025 be read a first, second and third and final time and BE ADOPTED.

15.1

By-law 84-2024 - Drainage Works (O'Reilly Drain 2024)

THIRD AND FINAL READING

Being a By-law to provide for drainage works in the Municipality of Thames Centre and the County of Middlesex for the borrowing on the credit of the Municipality of Thames Centre, the sum of $589,800.00 being the amount to be contributed for the completion of the same (O'Reilly Drain 2024)

15.2

By-law 8-2025 - Levy Final Cost (Moore Drain 2018)

Being a By-law to levy the final cost of the work of the construction known as the Moore Drain 2018, as provided for in By-law No. 74-2018

15.3

By-law 9-2025 - Levy Final Cost (Op Den Kelder Paton Drain 2023)

Being a By-law to levy the final cost of the work of the construction known as the Op Den Kelder – Paton Drain 2023, as provided for in By-law No. 102-2023

15.4

By-law 10-2025 - Levy Final Cost (Risdon Drain Culvert 2022)

Being a By-law to levy the final cost of the work of the construction known as the Risdon Drain Culvert 2022, as provided for in the initiating municipality’s By-law No. 2023-12

15.5

By-law 11-2025 - Zoning By-law Amendment (2470 Cromarty Drive)

Being a By-law to amend By-law No. 75-2006, as amended, insofar as it relates to the lands located at Part of Lots 6 to 10 on Plan 158 (geographic Township of North Dorchester), Municipality of Thames Centre, in the County of Middlesex

15.6

By-law 12-2025 Appoint By-law Compliance and Property Standards Officer

Being a By-law to appoint a By-law Compliance Officer, Property Standards Officer and Risk Management Inspector for the Municipality of Thames Centre.

15.7

By-law 13-2025 - Appoint Treasurer

Being a By-law to appoint a Treasurer for The Corporation of the Municipality of Thames Centre.

15.8

By-law 14-2025 - Appoint Deputy Treasurer/Tax Collector

Being a By-law to appoint a Deputy Treasurer/Tax Collector for The Corporation of the Municipality of Thames Centre.

16.

CLOSED SESSION

• Recommended Motion:

  RESOLVED THAT Council ADJOURN to closed session at X:XX p.m. pursuant to Section 239 (2)(k), of the Municipal Act, 2001 in order to consider a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on or on behalf of the municipality or local board.

16.1

Adopt Closed Session Agenda

16.2

Minutes of Previous Closed Session

16.3

Discussion Item

a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on or on behalf of the municipality or local board.

17.

RISE AND REPORT

18.

CONFIRMATORY BY-LAW

• Recommended Motion:

  THAT By-law 15-2025, being the Confirmatory By-law, be read a first, second and third and final time and BE ADOPTED.

19.

MEETING SCHEDULE

Monday, February 10, 2024 at 5:00 p.m.
Monday, February 24, 2024 at 5:00 p.m.

20.

ADJOURNMENT

• Recommended Motion:

  RESOLVED THAT the Regular Council Meeting ADJOURN at X:XX p.m.