MUNICIPALITY OF THAMES CENTRE
REGULAR COUNCIL MEETING
AGENDA

Tuesday, November 14, 2023 at 5:00 P.m. - 6:00 P.m.

Municipal Office - Council Chambers

4305 Hamilton Road, Dorchester, ON

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1.

CALL TO ORDER

2.

ADDITIONS TO AGENDA

3.

DISCLOSURE OF PECUNIARY INTEREST

The Municipal Conflict of Interest Act requires any member of Council declaring a pecuniary interest and the general nature thereof, where the interest of a member of Council has not been disclosed by reason of the member’s absence from the meeting, to disclose the interest at the first open meeting attended by the member of Council and otherwise comply with the Act.

4.

ANNOUNCEMENTS

5.

PRESENTATIONS/DELEGATIONS

5.1

2024-2027 Thames Centre Strategic Plan - Final Draft

Ken Hewitt, of Ken Hewitt Consulting

a.

CAO-011-23 - 2024-2027 Thames Centre Strategic Plan - Final Draft

• Recommended Motion:

  THAT Report No. CAO-011-23 be received for information;
  AND THAT the 2024-2027 Thames Centre Strategic Plan – Final Draft be approved as presented.

5.2

Thames Centre - Billing Model for OPP Municipal Policing Services

Robert Griffin, O.P.P. & Janet Feaver, O.P.P.

See also Agenda Item 8.2, "CLERK-015-23 - Renewal of Agreement for the Provision of Police Services"

• Recommended Motion:

  THAT the presentation regarding, "Thames Centre - Billing Model for OPP Municipal Policing Services", as presented by Robert Griffin, O.P.P. & Janet Feaver, O.P.P., be received for information.

6.

ADOPTION OF MINUTES

6.1

Regular Council Minutes - October 30, 2023

• Recommended Motion:

  THAT the minutes of the regular meeting of Council, held on October 30, 2023, be approved as circulated.

7.

CONSENT AGENDA

Items listed under Consent Agenda are received for information in one motion. Council members may request that one or more item be removed for further action.

• Recommended Motion:

  THAT Consent Agenda Items 7.1 through 7.6 be received as information. 

7.1

Thames Centre Police Services Board Minutes - October 11, 2023

7.2

Local School Advisory Committee Minutes - October 25, 2023

7.3

Finance - 3rd Quarter Report - July to September 2023

7.4

Middlesex County Council Highlights - November 7, 2023

7.5

Town of Parry Sound - Support Amendment to Highway Traffic Act to Permit Municipalities to Locate Automated Speed Enforcement (ASE) Systems on Roadways

7.6

2024 Rural Ontario Municipal Association (ROMA) Delegation Form

8.

REPORTS OF DEPARTMENTS

8.1

CAO-010-23 - 2023 Fall Economic Update Report

• Recommended Motion:

  THAT Report No. CAO-010-23, 2023 Fall Economic Update, be received for information.

8.2

CLERK-015-23 - Renewal of Agreement for the Provision of Police Services

• Recommended Motion:

  THAT Report No. CLERK-015-23 be received for information;
  AND THAT Council direct the Interim Clerk to enter into a contract extension for 1 year;
  AND THAT the Interim Clerk be directed to bring forward the implementing by-law for Council’s consideration at the next regular meeting.

8.3

CLERK-014-23 - Economic Development Advisory Committee - Terms of Reference

• Recommended Motion:

  THAT Report No. CLERK-014-23 be received for information;
  AND THAT the Terms of Reference for the Economic Development Advisory Committee be approved as presented;
  AND THAT Two (2) Member(s) of Council be appointed as Council representative(s) on the Economic Development Advisory Committee (EDAC);
  AND THAT Staff be requested to advertise seeking committee appointments in local newspaper, website and social media as necessary, noting that groups identified within this report will also be notified;
  AND THAT Staff be requested to report back to Council concerning the outcome of advertising seeking new appointments, noting that a by-law consolidating all appointments once known will be prepared for Council approval.

8.4

PDS-068-23 - Applications for Draft Plan of Condominium (39T-TCCDM2201), Official Plan Amendment (O2-22) & Zoning By-law Amendment (Z9-22)

• Recommended Motion:

  THAT the Municipality of Thames Centre recommends the issuance of draft plan of condominium approval to the County of Middlesex for Application for Draft Plan of Condominium (File No. 39T-TCCDM2201) requested by Knutson Development Consultants Inc. on behalf of 1000336703 Ontario Inc. (c/o Randy Mackay) and subject to the draft plan conditions attached to Report No. PDS-068-23;

  AND THAT Application for Official Plan Amendment (File No. O2-22) be adopted in principle and that the Director of Planning and Development Services be directed to forward the implementing Official Plan Amendment at the next regular meeting of Thames Centre Council for consideration of adoption which is to be forwarded subsequently to the County of Middlesex for consideration of approval, unless Amendment No. 27 to the Thames Centre Official Plan is approved by the County of Middlesex and in full force and effect;

  AND THAT Application for Zoning By-law Amendment (File No. Z9-22) be approved in principle and that upon the granting of draft plan of condominium approval (File No. 39T-TCCDM2201) by the County of Middlesex, that the Director of Planning and Development Services be directed to forward the implementing Zoning By-law Amendment to Thames Centre Council for consideration of approval.

8.5

CS-015-23 - Contract Extension – Boys & Girls Club Facility Licence Agreement

• Recommended Motion:

  THAT Report No. CS-015-23 be received for information;
  AND THAT Council authorize the extension of the Facility Licence Agreement with the Boys & Girls Club of London until December 31, 2026, as included in the By-law portion of this agenda, with the revisions as outlined within this report.

8.6

CS-016-23 - Contract Extension - "The Playroom Experiment"

• Recommended Motion:

  THAT Report No. CS-016-23 be received for information;

  AND THAT Council approve the Facility Usage Agreement extension with Mike Primeau, to operate his community program, “The Playroom Experiment”, at the FlightExec Centre, as detailed in this report;

  AND THAT Council agrees to the continuation of waiving all rental fees, as specified in the agreement.

8.7

PW-DR-018-23 - Anderson Drain - Request for Improvement

• Recommended Motion:

  THAT Report No. PW-DR-018-23 of the Drainage Superintendent, dated November 14, 2023, concerning a request received by Amardip Randen for a request for drain improvement, be received for information;

  AND THAT the request submitted by Amardip Randen, under Section 78 of the Drainage Act, R.S.O. 1990, for new drainage works, in relation to property located at CON 1 SRT PT LOT 24 RP 33R20882, (former township of North Dorchester) be received and adopted;

  AND THAT Mr. M. P. Devos, of Spriet Associates, be appointed the Engineer to investigate and prepare the necessary drainage report.

9.

MAYOR’S REPORT/COUNTY COUNCIL REPORT

10.

UNFINISHED BUSINESS

11.

NOTICE OF MOTION

12.

NEW BUSINESS

Includes other business items requiring direction.

13.

BY-LAWS

• Recommended Motion:

  THAT By-laws 105-2023 through 109-2023 be adopted as presented.

13.1

By-law 105-2023, being a by-law to amend zoning as it relates to lands located at 23976 Heritage Road

13.2

By-law 106-2023, being a by-law to amend zoning as it relates to lands located at 6207 Trafalgar Street

13.3

By-law 107-2023, being a by-law to amend zoning as it relates to lands located at 4189 Mossley Drive

13.4

By-law 108-2023, being a by-law to authorize the extension of an Agreement with the "Boys & Girls Club of London" for use of the Thorndale Lions Community Centre and Thorndale Park, for the purpose of offering youth programs

13.5

By-law 109-2023, being the Confirmatory By-law

14.

MEETING SCHEDULE

Monday, November 27, 2023 at 5:00 p.m. 
Monday, December 11, 2023 at 9:00 a.m. - Budget Meeting
Monday, December 11, 2023 at 5:00 p.m.

15.

ADJOURNMENT

• Recommended Motion:

  RESOLVED THAT the meeting adjourn at X:XX p.m.