MUNICIPALITY OF THAMES CENTRE
REGULAR COUNCIL MEETING
AGENDA

Monday, May 13, 2024 at 5:00 P.m. - 8:00 P.m.

Hybrid Council Meeting (Virtual and In-Person)

Municipal Office - Council Chambers

4305 Hamilton Road Dorchester, ON

Accessible formats and communication supports are available upon request. Please contact the Clerk's Department to make the request at [e-mail]

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1.

CALL TO ORDER

2.

ADDITIONS TO AGENDA

3.

APPROVE AGENDA

• Recommended Motion:

  THAT the May 13, 2024 Regular Council Meeting Agenda BE APPROVED as circulated.

4.

DISCLOSURE OF PECUNIARY INTEREST

The Municipal Conflict of Interest Act requires any member of Council declaring a pecuniary interest and the general nature thereof, where the interest of a member of Council has not been disclosed by reason of the member’s absence from the meeting, to disclose the interest at the first open meeting attended by the member of Council and otherwise comply with the Act.

5.

ANNOUNCEMENTS

6.

PRESENTATIONS/DELEGATIONS

6.1

Thames Centre Finance Department - Presentation on Open Book

E. Schinbein, Director of Financial Services/Treasurer
N. Bowery, Financial Analyst/Purchasing Officer

• Recommended Motion:

  THAT the Thames Centre Finance Department's presentation on Open Book BE RECEIVED for information.

7.

ADOPTION OF MINUTES

7.1

Regular Council Minutes - April 29, 2024

• Recommended Motion:

  THAT the minutes of the Regular Meeting of Council, held on April 29, 2024, BE APPROVED as circulated. 

8.

CONSENT AGENDA

Items listed under Consent Agenda are RECEIVED for information in one motion. Council members may request that one or more item(s) be separated for further action.

• Recommended Motion:

  THAT Consent Agenda Items 8.1 through 8.3 BE RECEIVED as information. 

8.1

Middlesex County Budget 2024 - Budget Highlights

8.2

Middlesex-London Health Unit - Monthly Board of Health Update - April 2024

8.3

Ministry of the Environment, Conservation and Parks - Notice of Approval for St. Marys Landfill Expansion

9.

REPORTS OF DEPARTMENTS

9.1

CAO-004-24 - DRAFT Customer Service Charter

• Recommended Motion:

  THAT Report No. CAO-004-24 BE RECEIVED for information;
  AND THAT Council ENDORSE the Municipality of Thames Centre DRAFT Customer Service Charter, as attached.

9.2

PW-DR-004-24 - Crinklaw – Petition for Drainage Works

• Recommended Motion:

  THAT Report No. PW-DR-004-24 of the Drainage Superintendent, dated May 13, 2024, concerning a request received by Vernon and Trisha Crinklaw for a request for new drainage works, BE RECEIVED for information;

  AND THAT the petition submitted by Vernon and Trisha Crinklaw, under Section 4 of the Drainage Act, R.S.O. 1990, for new drainage works, in relation to property located at CON 6 SRT S PT LOT 18, (former township of North Dorchester) BE RECEIVED AND ADOPTED;

9.3

CS-008-24 - Lions Senior Centre – Name Change

• Recommended Motion:

  THAT Report No. CS-008-24 BE RECEIVED for information.

9.4

CS-009-24 - Applications for Community Grants

• Recommended Motion:

  THAT Report No. CS-009-24 BE RECEIVED for information;
  AND THAT Council APPROVE the remaining 2024 Community Grant funds be awarded to the Dorchester Dream Park Committee, Thorndale Agriculture Society and London Children’s Museum as outlined in this report.

10.

REPORTS OF COMMITTEES

Items listed under Reports of Committees are APPROVED by Council in one motion.  Council Members may request that one or more item(s) be separated for further action. 

• Recommended Motion:

  THAT Reports of Committees Agenda Items 10.1 through 10.3 BE APPROVED as presented.

10.1

Thames Centre Senior Centre Advisory Committee Meeting Minutes - January 19, 2024

10.2

FlightExec Centre Expansion Ad Hoc Committee Meeting Minutes - February 21, 2024

10.3

Thames Centre Senior Centre Advisory Committee Meeting Minutes - April 26, 2024

11.

MAYOR’S REPORT/COUNTY COUNCIL REPORT

12.

UNFINISHED BUSINESS

13.

NOTICE OF MOTION

14.

NEW BUSINESS

Includes other business items requiring direction.

14.1

2024 Association of Municipalities of Ontario (AMO) - Delegation Form

For Council discussion to provide feedback on possible delegation topics for staff to submit on behalf of Council for the upcoming 2024 Association of Municipalities of Ontario (AMO) Annual Conference.

Please click here to see information about delegations.

The deadline to submit requests is Friday, June 7, 2024 at 5:00 p.m. ET

• Recommended Motion:

  THAT the 2024 Association of Municipalities of Ontario (AMO) Delegation Form BE RECEIVED as information.

15.

CLOSED SESSION

• Recommended Motion:

  RESOLVED THAT Council ADJOURN to closed session at X:XX p.m. pursuant to:

   

  Section 239(2)(e) of the Municipal Act, 2001 in order to consider litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board.

15.1

Call to Order

15.2

Disclosure of Pecuniary Interest

15.3

Adoption of Agenda

15.4

Minutes of Previous Closed Session

15.5

Closed Session Item

(e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board

15.6

Adjournment

16.

RISE AND REPORT

17.

CONFIRMATORY BY-LAW

17.1

By-law 35-2024 - Confirmatory By-law

Being a by-law to adopt, confirm and ratify matters dealt with by resolution of the Municipality of Thames Centre

• Recommended Motion:

  THAT By-law 35-2024, being the Confirmatory By-law, BE ADOPTED as presented.

18.

MEETING SCHEDULE

Monday, May 27, 2024 at 5:00 p.m. 
Monday, June 10, 2024 at 5:00 p.m.

19.

ADJOURNMENT

• Recommended Motion:

  RESOLVED THAT the meeting adjourn at X:XX p.m.