MUNICIPALITY OF THAMES CENTRE
REGULAR COUNCIL MEETING
AGENDA

Monday, December 09, 2024 at 5:00 P.m. - 8:00 P.m.

Hybrid Council Meeting (Virtual and In-Person)

Municipal Office - Council Chambers

4305 Hamilton Road Dorchester, ON

Accessible formats and communication supports are available upon request. Please contact the Clerk's Department to make the request at [e-mail]

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1.

CALL TO ORDER

2.

ADDITIONS TO AGENDA

3.

APPROVE AGENDA

• Recommended Motion:

  THAT the December 9, 2024 Regular Council Meeting BE APPROVED as circulated. 

4.

DISCLOSURE OF PECUNIARY INTEREST

The Municipal Conflict of Interest Act requires any member of Council declaring a pecuniary interest and the general nature thereof, where the interest of a member of Council has not been disclosed by reason of the member’s absence from the meeting, to disclose the interest at the first open meeting attended by the member of Council and otherwise comply with the Act.

5.

ANNOUNCEMENTS

6.

PUBLIC MEETING - DRAINAGE

6.1

Meeting to Consider - O'Reilly Drain

a.

Overview of Work Required - Engineer

b.

Questions from Affected Landowners

c.

Add or Remove Names to Petition

d.

Questions from Members of Council

e.

Decision

• Recommended Motion:

  THAT Report No. DR-011-24 prepared by the Drainage Superintendent, dated December 9, 2024, concerning a meeting to consider the O’Reilly Drain 2024, BE RECEIVED for information;

  AND THAT the Drainage Report for the O’Reilly Drain 2024, as prepared by Spriet Associates, dated October 16, 2024, BE RECEIVED AND ADOPTED;

  AND THAT the first sitting of the Court of Revision on behalf of the O’Reilly Drain 2024, BE SCHEDULED for January 13, 2025.

7.

PRESENTATIONS/DELEGATIONS

7.1

Corporate Benchmarking Report - 2023 Energy and Greenhouse Gas Emissions Summary

Elisa Tomljanovic and Richard Hepp, eMission Software

• Recommended Motion:

  THAT the Municipality of Thames Centre Corporate Benchmarking Report - 2023 Energy and Greenhouse Gas Emissions Summary, as presented by Elisa Tomljanovic and Richard Hepp of eMission Software, BE RECEIVED for information.

8.

ADOPTION OF MINUTES

• Recommended Motion:

  THAT the minutes of the regular meeting of Council, held on November 18, 2024 BE APPROVED as circulated.

9.

CONSENT AGENDA

Items listed under Consent Agenda are RECEIVED for information in one motion. Council members may request that one or more item(s) be separated for further action.

• Recommended Motion:

  THAT Consent Agenda Items 9.1 to 9.6 BE RECEIVED as information. 

9.1

Middlesex County Council Meeting Highlights - November 26, 2024

9.2

Ministry of Municipal Affairs and Housing - Minister's Letter on ARU's

9.3

Western Ontario Warden's Caucus - Support Ontario Big City Mayors Caucus, Solve the Crisis Campaign

9.4

Township of Russell - Redistribution of Provincial Land Transfer Tax and GST

9.5

Township of Terrace Bay - Ambulance Shortages and Healthcare System Issues

9.6

Municipality of Val Rita-Harty - Support for Good Roads Association

10.

REPORTS OF DEPARTMENTS

10.1

Dundas Street Drain – Petition for Drainage Works

• Recommended Motion:

  THAT Report No. PW-DR-012-24 of the Drainage Superintendent, dated December 9, 2024, concerning a petition for new drainage works, BE RECEIVED for information;

  AND THAT the petition submitted, under Section 4 of the Drainage Act, R.S.O. 1990, for new drainage works, in relation to the property located at CON 2 PT LOT 1 RP 33R7466 PT PART 1 RP 33R15646 PART 3 (former township of West Nissouri) BE RECEIVED AND ADOPTED and added to the previous petitions.

10.2

Newell Drain Branch – Petition for Drainage Works

• Recommended Motion:

  THAT Report No. PW-DR-013-24 of the Drainage Superintendent, dated December 9, 2024, concerning a request received for new drainage works, BE RECEIVED for information;

  AND THAT the petition submitted, under Section 4 of the Drainage Act, R.S.O. 1990, for new drainage works, in relation to properties located inside CON 5 SRT N PT LOTS 5 & 6 (former township of North Dorchester) BE RECEIVED AND ADOPTED;

  AND THAT Mr. M. P. Devos, of Spriet Associates, BE APPOINTED the Engineer to investigate and prepare the necessary drainage report.

10.3

Thorndale Industrial Drain

• D. Lockie declared a conflict on this item.

• Recommended Motion:

  THAT Report No. PW-DR-011-24 Thorndale Industrial Drain - information BE RECEIVED for information;

  AND THAT Council ENDORSE an application to the Middlesex County Loan Program to assist in funding the Thorndale Industrial Drain Project, as outlined in this report;

  AND THAT staff BE DIRECTED to prepare a By-law, for Council to consider, under Part 12, Municipal Act, 2001, for charging future developed lands within the Thorndale Industrial Lands to become part of the existing stormwater management system;

  AND THAT staff REPORT BACK to Council upon the confirmation of its County Loan application status.

10.4

2024 Stormwater Rate Study

• Recommended Motion:

  THAT Report No. PW-ES-008-24 BE RECEIVED for information;
  AND THAT the 2024 Stormwater Rate Study prepared by Watson & Associates Economists Ltd. dated November 29, 2024, BE APPROVED.

10.5

Request for Proposal – Municipal Financial Audit Services

• Recommended Motion:

  THAT Report No. F-011-24 BE RECEIVED for information;

  AND THAT Council AUTHORIZES staff to award RFP TC-018-24 for Municipal Financial Audit Services to KPMG LLP at a total cost of $257,000 (plus HST) for a contract term of 2024 to 2028.

11.

REPORTS OF COMMITTEES

Items listed under Reports of Committees are APPROVED by Council in one motion.  Council Members may request that one or more item(s) be separated for further action. 

• Recommended Motion:

  THAT Reports of Committees Agenda Items 11.1 and 11.2 BE APPROVED as presented.

11.1

Thames Centre Sports Wall of Fame Committee Meeting Minutes - November 19, 2024

Link to meeting agenda:

https://pub-thamescentre.escribemeetings.com/Meeting.aspx?Id=ff7aeea2-7f8a-4ca0-b2d8-181a24f7f05a&Agenda=Agenda&lang=English

Moved by: J. Maudsley
Seconded by: D. Robinson

THAT the criteria and guidelines presented by staff to move forward with communication to respective associations regarding the sports recognition wall, BE APPROVED.

Carried.

Moved by: D. Robinson
Seconded by: T. Heeman

THAT the proposed changes to the eligibility and nomination criteria in the Thames Centre Sports Wall of Fame application, BE APPROVED.

Carried.

11.2

Thames Centre Environmental Advisory Committee Meeting Minutes - December 2, 2024

Link to meeting agenda:

https://pub-thamescentre.escribemeetings.com/Meeting.aspx?Id=c0380323-8b93-437c-8911-72a5f14f84e3&Agenda=Agenda&lang=English&Item=15&Tab=attachments

Moved by: T. Heeman
Seconded by: J. Rule

THAT the Environmental Advisory Committee RECOMMEND that an additional $5,000 be allocated to the committee budget for 2025 to provide funding for additional initiatives.

Carried.

12.

MAYOR’S REPORT/COUNTY COUNCIL REPORT

13.

UNFINISHED BUSINESS

14.

NOTICE OF MOTION

15.

NEW BUSINESS

Includes other business items requiring direction.

16.

BY-LAWS

• Recommended Motion:

  THAT By-law No. 69-2024 (Elliot Drain Branch A) BE GIVEN THIRD and FINAL reading;
  AND THAT By-law No. 84-2024 (O'Reilly Drain 2024) BE GIVEN FIRST and SECOND reading.

16.1

By-law 69-2024 - Elliot Drain Branch A By-law

THIRD AND FINAL READING

Includes Notice of Decision from Court of Revision and updated Engineers Report. 

Being a By-law to provide for drainage works in the Municipality of Thames Centre and the County of Middlesex for the borrowing on the credit of the Municipality of Thames Centre, the sum of $49,700 being the amount to be contributed for the completion of the same.

16.2

By-law 84-2024 - O'Reilly Drain 2024

FIRST AND SECOND READING ONLY

Being a By-law to provide for drainage works in the Municipality of Thames Centre and the County of Middlesex for the borrowing on the credit of the Municipality of Thames Centre, the sum of $589,800.00 being the amount to be contributed for the completion of the same.

17.

CLOSED SESSION

• Recommended Motion:

  RESOLVED THAT Council adjourn to closed session at X:XX p.m. pursuant to Section 239 (2)(b & k) of the Municipal Act, 2001 in order for:

  1. Council to consider personal matters about an identifiable individual, including municipal or local board employees; and
     
     
  2. Council to consider a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality; and 
     
     
  3. Council to consider a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality.

18.

RISE AND REPORT

19.

CONFIRMATORY BY-LAW

19.1

By-law 85-2024 - Confirmatory By-law

Being a By-law to adopt, confirm and ratify matters dealt with by resolution of the Municipality of Thames Centre

• Recommended Motion:

  THAT By-law No. 85-2024, being the Confirmatory By-law, BE ADOPTED as presented.

20.

MEETING SCHEDULE

Monday, January 13, 2025 at 5:00 p.m.
Monday, January 27, 2025 at 5:00 p.m.

21.

ADJOURNMENT

• Recommended Motion:

  RESOLVED THAT the meeting adjourn at X:XX p.m.