MUNICIPALITY OF THAMES CENTRE
REGULAR COUNCIL MEETING
AGENDA

Monday, April 15, 2024 at 5:00 P.m. - 8:00 P.m.

Thorndale Lions Community Centre (In-Person and Livestreamed)

265 Upper Queen Street, Thorndale

Accessible formats and communication supports are available upon request. Please contact the Clerk's Department to make the request at [e-mail]

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1.

CALL TO ORDER

2.

ADDITIONS TO AGENDA

3.

APPROVE AGENDA

• Recommended Motion:

  THAT the April 15, 2024 Regular Council Meeting Agenda be APPROVED as circulated.

4.

DISCLOSURE OF PECUNIARY INTEREST

The Municipal Conflict of Interest Act requires any member of Council declaring a pecuniary interest and the general nature thereof, where the interest of a member of Council has not been disclosed by reason of the member’s absence from the meeting, to disclose the interest at the first open meeting attended by the member of Council and otherwise comply with the Act.

5.

ANNOUNCEMENTS

6.

PRESENTATIONS/DELEGATIONS

6.1

Thames Centre Fire Department 

Chief Nick Dorken and District Deputy Chief Robert Kuenzlen to introduce some of the new members of the Thames Centre Fire Department at the Thorndale Station. 

6.2

N. Burwell - Stevenson Children's Camp

Bringing community awareness to a charity event happening on June 15 and 16, to raise funds for the Stevenson Children's Camp.

• Recommended Motion:

  THAT Presentation 6.1 and Delegation 6.2 BE RECIEVED for information.

7.

ADOPTION OF MINUTES

7.1

Regular Council Minutes - March 25, 2024

• Recommended Motion:

  THAT the minutes of the Regular Meeting of Council, held on March 25, 2024, BE APPROVED as circulated.

8.

CONSENT AGENDA

Items listed under Consent Agenda are RECEIVED for information in one motion. Council members may request that one or more item(s) be separated for further action.

• Recommended Motion:

  THAT Consent Agenda Items 8.1 through 8.10 BE RECEIVED as information. 

8.1

Dorchester and Thorndale WWTP - 2023 Annual Reports

8.2

Quarterly Department Reports - January - March 2024

8.3

Middlesex County Council Meeting Highlights - March 26, 2024

8.4

Middlesex County Council Meeting Highlights - April 9, 2024

8.5

Middlesex-London Health Unit - Board of Health Meeting - March 21, 2024 

8.6

Township of Adelaide Metcalfe - Request to Increase Tile Drain Loan Limit

8.7

Legislative Review of the Cannabis Act: Final Report of the Expert Panel

8.8

Asphodel Norwood - Public Health Labs

8.9

Prince Edward County - Call to Action for Municipal Accessibility Fund

8.10

Ontario Small Urban Municipalities (OSUM) - 2024 OSUM Conference - May 1-3, 2024

9.

REPORTS OF DEPARTMENTS

9.1

PDS-021-24 - Proposed Parkland Dedication By-law 

• Recommended Motion:

  THAT Report No. PDS-021-24 BE RECIEVED for information.

  AND THAT the attached draft parkland dedication by-law BE APPROVED in principle and that staff be directed to finalize the by-law for Council’s consideration at a future meeting subject to the following:

  THAT the Director of Planning and Development Services BE APPOINTED as administrator of the by-law; and

  AND THAT Fees and Charges By-law No. 119-2023 BE AMENDED at a future meeting of Council to require 2% payment-in-lieu of parkland dedication by consent for commercial or industrial purposes based on an appraisal;

  AND THAT Council APPROVE Option 2 as outlined in this report with respect to payment-in-lieu (PIL) of parkland dedication by consent (severance) for residential purposes.

9.2

LS-007-24 - Attendance at Conferences/Conventions, Seminars and Workshops Policy Review

• Recommended Motion:

  THAT Report No. LS-007-24 BE RECEIVED for information;

  
  AND THAT Council CONSIDER the workshop expense submitted by Deputy Mayor Smibert;

  AND THAT Council APPROVE the Revised Draft “Attendance at Conferences/Conventions, Seminars and Workshops,” as attached and staff BE DIRECTED to bring forward an implementing By-Law at a future meeting of Council.

10.

REPORTS OF COMMITTEES

Items listed under Reports of Committees are APPROVED by Council in one motion. Council Members may request that one or more item(s) be separated for further action. 

• Recommended Motion:

  THAT Reports of Committees Agenda Items 10.1 through 10.3 BE APPROVED as presented.

10.1

Environmental Advisory Committee Special Meeting Minutes - March 20, 2024

Moved by: T. Heeman
Seconded by: P. Kemp

THAT staff be requested to prepare a survey for public feedback for initiatives with respect to different areas of municipal competency in advance of the Green Town Hall meetings.

Carried.

Moved by: T. Heeman
Seconded by: P. Kemp

THAT the resolution number EAC-014-2024 BE RESCINDED;
AND THAT two (2) Green Town Halls be scheduled, with one being hosted in Dorchester and the other in Thorndale;
AND THAT the scheduling of dates and meeting rooms be subject to staff selection.

Carried.

10.2

Local School Advisory Committee Meeting Minutes - March 20, 2024

10.3

Thames Centre Special Events Committee Minutes - April 10, 2024

Moved by: K. Carter
Seconded by: N. Abra

THAT Report No. C-TCSEC-004-2024 BE RECEIVED for information;

AND THAT the Corn Fest vendor market hours be as follows:

• Friday, September 6, 2024 from 6:00 p.m. – 9:00 p.m.
• Saturday, September 7, 2024 from 9:00 a.m. – 4:00 p.m.;

AND THAT the Corn Fest hours be as follows:

• Friday, September 6, 2024 from 6:00 p.m. – 10:00 p.m.
• Saturday, September 7, 2024 from 9:00 a.m. – 10:00 p.m.;

AND THAT the Corn Fest Logo BE RECEIVED by the committee, as amended to replace the word "Vendor" with "Market", and if possible to include wording that it is a licensed event;

AND THAT staff be directed to use the same BridgeFest Application for Corn Fest; as amended to include wording that there is no option for vendors to apply for just 1-day, and to implement a fee of $100.00 for vendors for the 2-day event and to eliminate resident vs. non-resident fees.

Carried.

Moved by: M. Mundy
Seconded by: K. Carter

THAT Report No. C-TCSEC-005-2024  be received for information;

AND THAT the timing of the Canada Day Celebrations be scheduled as follows:

• Sunday, June 30, 2024 from 2:00 p.m. – 10:00 p.m.
• Monday, July 1, 2024 from 12:00 p.m. – 10:00 p.m.

Carried.

11.

MAYOR’S REPORT/COUNTY COUNCIL REPORT

11.1

Mayor's Report - #3

A synopsis of the activities of Mayor McMillan from March 4, 2024 to April 11, 2024.

12.

UNFINISHED BUSINESS

13.

NOTICE OF MOTION

14.

NEW BUSINESS

Includes other business items requiring direction.

15.

BY-LAWS

• Recommended Motion:

  THAT By-laws 25-2024 and 26-2024 be ADOPTED as presented.

15.1

By-law 25-2024 - Zoning By-law Amendment

Being a By-law to amend the Comprehensive Zoning By-law 75-2006 for lands located at 24089 Wellburn Road

15.2

By-law 26-2024 - Zoning By-law Amendment

Being a By-law to amend the Comprehensive Zoning By-law 75-2006 for lands located at 246 North Street, Dorchester (246 North Inc.)

16.

CLOSED SESSION

• Recommended Motion:

  RESOLVED THAT Council ADJOURN to closed session at X:XX p.m. pursuant to Section 239(2) (k) of the Municipal Act, 2001 in order for Council to consider a position, plan, procedure, criteria or instruction to be applied to negotiations carried on or to be carried on by or on behalf of the municipality or local board. 

16.1

Disclosures of Pecuniary Interest

16.2

Minutes of Previous Closed Session Meeting

16.3

Item 1

(k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board. 

16.4

Adjournment

17.

RISE AND REPORT

18.

CONFIRMATORY BY-LAW

18.1

By-law 27-2024 - Confirmatory By-law

Being a By-law to adopt, confirm and ratify matters dealt with by resolution of the Municipality of Thames Centre

• Recommended Motion:

  THAT By-law 27-2024, being the Confirmatory By-law, be APPROVED.

19.

MEETING SCHEDULE

Monday, April 29, 2024 at 5:00 p.m.
Monday, May 13, 2024 at 5:00 p.m.

20.

ADJOURNMENT

• Recommended Motion:

  RESOLVED THAT the meeting ADJOURN at X:XX p.m.